Administrative Support Specialist

LattaHarris, LLP; Cedar Rapids, Northern (IA, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Employer-paid single health coverage

401(k) with guaranteed employer match

Vision, life, and disability insurance

Flexible spending account

PTO, VTO & Paid Holidays

April 16 and your birthday off

Professional development andLeadership

A fun, supportive atmosphere

Job summary

LattaHarris, LLP in Cedar Rapids is seeking an Administrative Support Specialist to oversee day-to-day office operations and support the administrative team.

You will develop procedures, manage resources, coordinate scheduling, onboarding, and collaborate with IT to ensure a smooth, welcoming environment for employees and clients.

The role emphasizes leadership, organization, and strong communication, with opportunities for professional development and involvement in firm initiatives.

Qualifications

• Associate degree preferred or equivalent combination of education and experience.
• Minimum of 7 years of administrative or office management experience, preferably within public accounting or another professional services environment.
• Demonstrated leadership and team development experience.
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Customer service mindset with a professional demeanor.
• Proficiency with Microsoft Office and business software applications.
• Ability to manage multiple priorities while maintaining attention to detail and accuracy.

Responsibilities

• Oversee the day-to-day operations of the office, ensuring efficiency, consistency, and professionalism.
• Lead and support administrative team members through coaching, training, and development.
• Develop and maintain office procedures, workflows, and best practices.
• Manage office resources, equipment, supplies, and vendor relationships.
• Ensure the office environment is organized, welcoming, and well-maintained for employees and clients.
• Coordinate scheduling, meetings, and administrative support activities as needed.
• Assist with onboarding and supporting new team members.
• Monitor office expenses and assist with invoices, expense reporting, and administrative financial processes.
• Serve as a resource for employees by addressing operational questions and resolving concerns.
• Partner with the Information Technology team to coordinate employee technology resources and support.
• Maintain confidential records and ensure compliance with firm policies and procedures.
• Support firm initiatives, employee engagement activities, and continuous improvement efforts.

Skills

Leadership

Time management

Communication

Customer service

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Description

Are you a highly organized professional who enjoys creating structure, supporting others, and keeping operations running smoothly? LattaHarris, LLP is seeking an Administrative Support Specialist to join our Cedar Rapids team. In this role, you'll oversee office operations, support administrative team members, coordinate resources, and help create an exceptional experience for both employees and clients. You'll play a vital role in ensuring our office remains efficient, professional, and positioned for continued success.

Who We Are

LattaHarris, LLP is a regional public accounting firm committed to delivering exceptional tax, accounting, and consulting services. Our core values of integrity, relationships, accountability, initiative, and humor guide everything we do and help create an environment where both clients and team members thrive.

Who Are We Looking For?

We're looking for a dependable, detail-oriented leader who thrives on organization, planning, and helping others succeed. The ideal candidate enjoys creating efficient processes, managing priorities, and serving as a resource for the team. They take pride in maintaining high standards, following through on commitments, and ensuring day-to-day operations run seamlessly.

Your Role as an Administrative Support Specialist

In this role, you will:

• Oversee the day-to-day operations of the office, ensuring efficiency, consistency, and professionalism.
• Lead and support administrative team members through coaching, training, and development.
• Develop and maintain office procedures, workflows, and best practices.
• Manage office resources, equipment, supplies, and vendor relationships.
• Ensure the office environment is organized, welcoming, and well-maintained for employees and clients.
• Coordinate scheduling, meetings, and administrative support activities as needed.
• Assist with onboarding and supporting new team members.
• Monitor office expenses and assist with invoices, expense reporting, and administrative financial processes.
• Serve as a resource for employees by addressing operational questions and resolving concerns.
• Partner with the Information Technology team to coordinate employee technology resources and support.
• Maintain confidential records and ensure compliance with firm policies and procedures.
• Support firm initiatives, employee engagement activities, and continuous improvement efforts.

Qualifications

• Associate degree preferred or equivalent combination of education and experience.
• Minimum of 7 years of administrative or office management experience, preferably within public accounting or another professional services environment.
• Demonstrated leadership and team development experience.
• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Customer service mindset with a professional demeanor.
• Proficiency with Microsoft Office and business software applications.
• Ability to manage multiple priorities while maintaining attention to detail and accuracy.

What's In It For You?

We take pride in creating a workplace where our team members can succeed professionally while maintaining balance outside of work.

Benefits include:

• Employer-paid single health coverage
• 401(k) with guaranteed employer match
• Vision, life, and disability insurance
• Flexible spending account
• PTO, VTO & Paid Holidays
• April 16 and your birthday off
• Professional development and leadership opportunities
• A fun, supportive atmosphere