Administrative Support Specialist

Willett Distillery; Bardstown (KY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Life insurance

Dental program

Paid Time Off

Merchandise discounts

Job summary

Willett Distillery in Bardstown, KY seeks an Administrative Support Specialist to manage financial record-keeping, invoicing, reports, and inventory documentation within the Communications, Compliance & Finished Goods Department. The role also supports regulatory records for distilling and bottling activities.

The ideal candidate is organized, detail-oriented, and comfortable with financial systems. Collaboration with Accounting and Distribution Operations is essential and guest-facing duties

Qualifications

• Bachelor’s degree in Accounting or a related field preferred.
• Relevant accounting experience may be considered in lieu of a degree.
• QuickBooks experience preferred.
• Strong organizational skills and attention to detail.
• Ability to learn and follow established accounting and regulatory processes.

Responsibilities

• Enter and itemize invoices in QuickBooks.
• Complete assigned accounting reports and records.
• Complete daily, monthly, shipping, and other assigned operations reports.
• Maintain assigned TTB-related records and documentation.
• Maintain receiving, bottling, and basic barrel inventory records.
• Close completed orders in the applicable system.
• Maintain organized files and records, including annual record retention.
• Order office supplies.
• Perform other related duties as assigned.
• Proficiency with Microsoft Office (Excel, Word, etc.).
• Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.

Skills

QuickBooks experience

Organizational skills

Attention to detail

Procedures learning

Education

Bachelor's degree in Accounting or related field

Tools

Microsoft Office

Excel

Word

Job description

Position Summary

The Administrative Support Specialist provides day-to-day support to the Communications, Compliance & Finished GoodsDepartment through financial record-keeping, reporting, invoice entry, inventory documentation, and administrative functions. This position also assists with operational and regulatory records related to the Company’s distilling and bottling activities.

The ideal candidate is organized, detail-oriented, dependable, and comfortable working with financial records and multiple systems. This position works closely with Accounting and Distribution Operations and may assist with additional responsibilities as business needs arise.

Essential Duties & Responsibilities

• Enter and itemize invoices in QuickBooks.
• Complete assigned accounting reports and records.
• Complete daily, monthly, shipping, and other assigned operations reports.
• Maintain assigned TTB-related records and documentation.
• Maintain receiving, bottling, and basic barrel inventory records.
• Close completed orders in the applicable system.
• Maintain organized files and records, including annual record retention.
• Order office supplies.
• Perform other related duties as assigned.
• Proficiency with Microsoft Office (Excel, Word, etc.).
• Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.

Qualifications

• Bachelor’s degree in Accounting or a related field preferred.
• Relevant accounting experience may be considered in lieu of a degree.
• QuickBooks experience preferred.
• Strong organizational skills and attention to detail.
• Ability to learn and follow established accounting and regulatory processes.

Cultural Expectations

• Positive attitude and work ethic.

• Humility: Willingness to learn and take responsibility for mistakes.

• Embody Willett’s values and hospitality-forward mindset.

• Honesty, Kindness and Integrityare paramount.

• Demonstrate respectful behavior and flexibility.

• Unconditionally support coworkers and contribute to a collaborative environment.

• Represent the brand with authenticity and professionalism.

• We all roll up our sleeves to help the team; "that's not my job" is not in our vocabulary.

Benefits

• Health insurance
• Vision insurance
• Life insurance
• Dental program option
• Paid Time Off: 6 standard holidays + 17 discretionary PTO days (PTO is prorated initially and increases over time)
• Merchandise discounts effective immediately

Health insurance and PTO begin after the 90‑day probationary period. Life insurance enrollment occurs in June.