Administrative Support Short-Term

Coast Community College District; Costa Mesa (CA); On-site; USD 30,000 - 39,000; Part time

Job summary

A community college district in California is seeking a non-academic short-term support employee to provide temporary administrative assistance to departments. Candidates should have basic knowledge and experience relevant to the position. The role requires flexibility, as specific requirements depend on the division or department. The position is temporary, with a focus on supporting regular staff while fostering a diverse and inclusive work environment.

Qualifications

• Basic knowledge, skills, training, and/or experience necessary for the role.
• Valid California driver's license might be required based on job assignment.
• Potential requirement for continuing education or certification.
• Continuing education, training or certification may be required.
• Knowledge of: Dependent on the specific Division, Department or Program job assignment.
• Ability to: Dependent on the specific Division, Department or Program job assignment.

Responsibilities

• Provide administrative support temporarily to a department or program.
• Perform additional related duties as assigned.

Education

Dependent on specific Division, Department, or Program job assignment

Job description

Overview

Under direct to minimum supervision of the head of the Division, Department, or Program, the non-academic, non-classified short–term support employee will provide services to the department to support and assist regular employees by performing a variety of needed temporary tasks.

Non‑academic, non‑classified short‑term employees are not part of classified service. They are at‑will, have no entitlement rights to any position in the District, are not eligible for benefits, and are hired only to complete tasks that are not re‑occurring or remain on a continuing basis. Short‑term employment shall not displace classified personnel. Short‑term non‑classified employees may not exceed 160 working days in a fiscal year (July 1 – June 30) and may not exceed 19 working hours per week, and may occupy only one primary assignment in the District. Retired CalPERS annuitants may not exceed 960 hours in a fiscal year.

Representative Duties

On a temporary basis provide administrative support to a department or program. Requires basic and practical knowledge, skills, training, and/or experience. Supervisor provides direct to minimum supervision. Performs additional related duties as assigned.

Qualifications

Education & Experience

• Dependent on the specific Division, Department or Program job assignment.
• Or, any combination of education and experience that would provide the required equivalent qualifications.

Licenses or Other Requirements

Some job assignments may require a valid California driver’s license and/or possession of a license and/or certificate of completion from an accredited college or agency relative to the assigned area. Continuing education, training or certification may be required.

Knowledge of

Dependent on the specific Division, Department or Program job assignment.

Ability to

Dependent on the specific Division, Department or Program job assignment.

Employment Conditions

Employment is contingent upon verification of employment history, background verification, eligibility to work in the United States, and approval by the CCCD Board of Trustees. Short‑term assignments do not offer fringe benefits or pay for holidays or time not worked, but employees are entitled to sick leave per Labor Code 2810.5. CalPERS retired annuitants are not entitled to this benefit. The hours of work and effective date of employment will be arranged with the supervisor.

• Regular attendance is an essential job function; inability to meet attendance requirements may preclude retaining employment.
• The person holding this position is a mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with CCCD policies, procedures and Title IX (BP/​AP 5910).
• The CCCD celebrates all forms of diversity and is deeply committed to fostering an inclusive environment. Individuals interested in advancing the District’s strategic diversity goals are encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose.

Application materials must be electronically submitted online at http://www.cccd.edu/employment. Incomplete applications and materials submitted by mail will not be considered.

Application Requirements

To be considered for employment you must submit a complete application packet. A complete application packet includes:

• Online Employment Application
• Answers to all supplemental questions.

Candidates will also be responsible for all travel expenses if selected for an interview; the CCCD does not reimburse for candidate travel expenses.

If you require accommodations in the application or examination process, please notify Human Resources by calling (714) 438‑4714.

Physical Demands and Work Environment

The physical demands and work environment are representative of those employees encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A detailed list of physical demands and work environment is on file and will be provided upon request.

Equal Opportunity

Coast Community College District is an Equal Opportunity Employer. The CCCD District is committed to hiring and staff development processes that support equal opportunity and diversity, and offers equal consideration to all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The CCCD is a multi‑college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since its founding in 1947, the CCCD has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the CCCD plays an important role in the community by responding to the needs of a changing and increasingly diverse population.