Administrative Support, Senior

Torch Technologies, Inc.; Montgomery (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

ESOP participation

401(k) match

medical

dental

vision

life insurance

short-term disability

long-term disability

flexible spending accounts

Health Saving Accounts and Health Reim

EAP

education assistance

paid time off

holidays

Job summary

Torch Technologies is seeking an Administrative Support Senior to join the Agile Support Office. The role focuses on documenting baselines for BES programs, standardizing technical environments, and supporting lifecycle management tools and services for warfighter needs.

The position requires a highly motivated individual with strong analysis, procedural competency, and process improvement strategies across multiple tasks and leadership channels. Onsite work is expected with occasional travel.

Qualifications

• Effective administrative support experience.
• Strong written and verbal communication skills.
• Ability to coordinate multiple tasks and deadlines.
• Track record of process improvement initiatives.

Responsibilities

• Support senior managers and organizational staff with a wide range of administrative tasks.
• Research and compile information for projects; review CDRL packages.
• Prepare clear, concise written communications and ensure leadership is informed of issues.

Skills

Administrative support

Project coordination

Written communications

Process improvement

Education

Master's or Doctorate in related field

Bachelor's degree in related field

Job description

Torch Technologies Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: "Lighting the Pathway of Freedom". And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us! Torch Technologies is seeking an Administrative Support Senior to join the the Agile Support Office is working to identify and document the technical/operational baseline for all BES programs and standardize and optimize how BES programs establish and use technical environments and supporting infrastructures to assist program teams in delivering high-confidence programs.

To accomplish this task, the Agile Support Office will: (1) partner with functional sponsors, program teams and infrastructure providers to effectively analyze and deliver application environment hosting options and supporting services to meet requirements driven by the Data Center Optimization Initiative (DCOI), and the AF Common Computing Environment (AF CCE) standards, and ultimately the needs of the warfighter; (2) Foster reuse and interoperability of technical infrastructures among applications with common infrastructure and application support service’s needs; and (3) partner with functional sponsors, program teams and infrastructure providers to effectively deliver lifecycle management tools environments and supporting services to meet program office and developmental team needs.

Second, the Agile Support Office is working to improve capability delivery efficiency and effectiveness across the BES acquisition, operations, and service missions through implementation of standard, repeatable processes. The Agile Support Office accomplishes this mission by managing the Continuous Process Improvement (CPI) effort for the BES directorate and providing a centralized delivery point for all organizational processes called the BES Process Directory (BPD). This position supports AFLCMC/GBQ. This position requires a highly motivated individual with experience in provide Administrative Support which comprises a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility.

This includes, but is not limited to:

• Staff support for the senior managers and members of the organizational staff.
• Researching and compiling information pertaining to certain projects/topics;
• Reviews CDRL packages;
• Prepares factual, clear, concise, complete and appropriately coordinated written communications;
• Ensures leadership is kept informed of all issues of interest that relate to the mission of the Directorate;
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events;
• Drafts documents for the approval and signature of leadership;
• Disseminates program policy and specific initiative guidance for members of the organization;
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings in support;
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed with IAW organizational policy which may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers;
• Maintain scheduling documents and requirements for video and online conferencing set up and execution which may include, but is not limited to, the maintenance logs on the equipment and the corresponding instructions on equipment set up and meeting execution;
• Provide travel planning and execution support.

Note: Contractor personnel may not be assigned permissions level 2-7. However, they may be appointed as a Non-DTS Entry Agent (NDEA) per the DODFMR, Vol 9, Chapter 2, Para. 020301(F). Contractor personnel can also be assigned permission level 4 to perform CBA reconciliation. They may not certify/approve CBA invoices and their appointment must specify this restriction.

Required Qualifications

U.S. Citizenship. Master's or Doctorate Degree in a related field and ten years of experience in the respective technical/professional discipline being performed, five years of which must be in the DoW. OR Bachelors degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoW. OR, 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoW.

Schedule: (M-F; 8-5)

Work Location: - Onsite Travel: 0%-10%

Relocation Assistance Available: No

Position Contingent Upon Award of Contract: No #LI-AH1

Benefits

• ESOP participation
• 401(k) match
• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• flexible spending accounts
• Health Saving Accounts and Health Reimbursement Accounts
• EAP
• education assistance
• paid time off
• holidays.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law.

Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

Torch Technologies, Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability.

You can request reasonable accommodations by sending an email to [e-mail].

Thank you for your interest in Torch Technologies.

Torch Technologies is dedicated to providing superior research, development, and engineering services to the Department of Defense. As defense contractors, the services we provide directly support the men and women who serve our country. From the CEO's desk, when Bill Roark and Don Holder founded Torch in 2002, they knew that employees were the company's greatest asset. They believed that offering employees a stake in the outcome, by making them all owners, was critical to building a successful organization. I share that feeling. Bill and Don's original intent was fully achieved in 2011 when Torch converted to a 100 percent S-Corp ESOP. Since that time, the company has grown over ten-fold and gained national recognition for the success we have demonstrated as an employee-owned company. Today, Torch continues to respect the individual contributions of our employee-owners and to share the rewards of our success. In addition, we continue to foster an environment of employee recognition, respect, development, and comradery while striving to achieve a healthy work-life balance. We recognize that core to our company is a culture of trust with our employees, customers, business partners, and community. Our management team is committed to continue to earn that trust. This past year, Torch proudly announced that we were Certified Evergreen. A timely achievement for Torch employee-owners as they will celebrate Torch’s 20th anniversary this October, becoming Certified Evergreen signifies that while Torch employee-owners can look back on Torch’s past with pride, Torch is also looking forward. Becoming Certified Evergreen means that Torch has committed to finding ways to make 100 percent employee ownership sustainable so that Torch will remain a private company forever. Going forward, Torch will continue to evolve to address market and technology changes in order to become a major provider of cost-effective technical services and solutions to the Warfighter. We are making significant investments into facilities, equipment, business systems, and research to enable us to provide innovations and timely business services to our clients. We feel that always looking to improve our service is key to sustaining customer trust in the future. Likewise, we believe that continuing to share ownership is one of the ways we maintain employee trust and an unparalleled commitment to succeed. Combined, these timeless principles form the basis of the Torch culture. A culture that we are committed to continue and strive to pass on to the next generation of employee-owners as an Evergreen Company.