Administrative Support Professional – Urgent Care Clinics

University of Missouri Health Care; Columbia Township (MO); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health, vision and dental insurance

Paid time off

Retirement options

Tuition assistance

Discounts on cell phone plans, rental,

See a comprehensive list of benefits

Job summary

MU Health Care is seeking an organized administrative professional to support the Emergency Services Admin team at South Providence Urgent Care in Columbia, MO. You will manage calendars, draft correspondence, prepare meeting materials, and help with data and reports.

This on-site role emphasizes discretion with sensitive information, cross-functional coordination, and process improvement to keep leaders and teams aligned.

Qualifications

• High school diploma or equivalent.
• Two (2) years of office-related experience.
• Ability to handle sensitive information professionally.

Responsibilities

• Manages calendars for managers or leaders, scheduling meetings and resolving conflicts.
• Prepares and tracks meeting materials, agendas, and action items.
• Drafts and responds to correspondence on behalf of leaders or teams.
• Prepares reports, presentations, and summaries using organized information.
• Tracks, analyzes, and reports data to support decision-making.
• Supports HR processes including onboarding and payroll coordination.

Skills

Calendar management

Meeting coordination

Data analysis

Communication skills

Problem solving

Discretion with sensitive information

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

HR systems

Reporting platforms

Job description

Shift: Monday – Friday, days.

Work Arrangement: On-Site

Department: Emergency Services Admin

Facility: South Providence Urgent Care - 3916 S Providence Rd, Columbia, MO 65201

• Base Pay Range: $16.68 - $26.31 per hour, based on experience

ABOUT THE JOB

MU Health Care is looking for a highly organized, proactive professional who thrives in a fast-paced environment and takes pride in keeping people, processes, and priorities running smoothly. The ideal candidate is a confident communicator and trusted partner who excels at building relationships, exercising sound judgment, and handling sensitive information with professionalism and discretion. We value individuals who are analytical, resourceful, and energized by solving problems, improving processes, and turning complex information into meaningful insights that support operational success. Success in this role requires exceptional attention to detail, the ability to balance competing priorities, and a collaborative mindset that helps teams achieve their goals. If you are motivated by making an impact behind the scenes, enjoy supporting leaders and colleagues, and are driven to create efficiency and excellence every day, we invite you to join MU Health Care and grow your career with us.

ABOUT MU HEALTH CARE

MU Health Care is proud to be named one of Forbes’ Best-in-State Employers seven years in a row, and that’s largely a result of the incredible culture and team we’ve built. At MU Health Care, we have an inspired, hard-working and collaborative environment driven by our mission to save and improve lives. Here, we believe anything is possible and rally around solutions. We celebrate innovation and offer opportunities to be a part of something bigger — to have a voice and role in the work that is serving our community and changing the field of medicine.

Our academic health system — the only in mid-Missouri — is home to seven hospitals, including the region’s only Level 1 Trauma Center and region’s only Children’s Hospital, as well as over 90 specialty clinics. Here you can define your career among our many clinical and nonclinical positions — with growth, opportunity and support every step of the way.

Learn more about MU Health Care.

Learn more about living in mid-Missouri.

EMPLOYEE BENEFITS

• Health, vision and dental insurance coverage starting day one
• Generous paid leave and paid time off, including ten holidays
• Multiple retirement options, including 100% matching up to 8%and full vesting in three years
• Tuition assistance for employees (75%) and immediate family members (50%)
• Discounts on cell phone plans, rental cars, gyms, hotels and more
• See a comprehensive list of benefits here.

DETAILED JOB DESCRIPTION

• Manages calendars for managers or leaders, proactively scheduling meetings and resolving conflicts.
• Prepares and tracks meeting materials, agendas, and action items to ensure follow-through.
• Drafts, edits, and responds to correspondence independently on behalf of leaders or teams.
• Prepares and delivers reports, presentations, and summaries using organized and synthesized information.
• Tracks, analyzes, and reports data to support operational and departmental decision-making.
• Reconciles and monitors accounts or financial activity, identifies discrepancies, and resolves routine issues.
• Supports and maintains human resources processes including onboarding, payroll coordination, and HR documentation.
• Builds, generates, and interprets reports using departmental systems and tools.
• Coordinates elements of projects, events, or initiatives, ensuring alignment of timelines and stakeholders.
• Collaborates with cross-functional teams, vendors, and external partners to support operations.
• Resolves routine problems independently and escalates complex issues as appropriate.Prioritizes and manages workload based on deadlines, competing priorities, and business needs.
• Maintains and improves existing processes, identifying opportunities for efficiency or quality gains.
• Provides informal guidance, training, and workflow support to less experienced staff.
• Utilizes multiple systems and tools, including reporting platforms, to manage workflows and deliver outputs.
• Handles moderately sensitive information with discretion and in accordance with policies.
• May complete unit/department specific duties as outlined in department documents.

REQUIRED QUALIFICATIONS

• High school diploma or an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired.
• Two (2) years of office-related experience.

PREFERRED QUALIFICATIONS

• Additional license/certification requirements as determined by the hiring department.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met with or without reasonable accommodation. The performance of these physical demands is an essential function of the job. The employee may be required ambulate, remain in a stationary position and position self to reach and/or move objects above the shoulders and below the knees. The employee may be required to move objects up to 10 lbs.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.