Administrative Support - Part-time

1020 Solenis LLC US; Pasadena (TX); On-site; USD 44,000 - 65,000; Part time

Job summary

Solenis is seeking a part-time Administrative Coordinator in Pasadena, TX to support site shipping, receiving, and logistics activities. The role involves coordinating daily office tasks, serving as the main contact for visitors and vendors, and ensuring DOT compliance.

The position offers a pathway to full-time, with responsibilities spanning documentation, data entry in SAP, mail/filing, scheduling, and vendor coordination.

Qualifications

• High school diploma or equivalent required.

Responsibilities

• Coordinate daily office, shipping, and receiving activities to support efficient facility operations and workflow.
• Serve as the primary point of contact for visitors, contractors, vendors, and drivers, ensuring site security, compliance, and adherence to applicable DOT requirements.
• Communicate and coordinate with internal departments regarding incoming deliveries, outgoing shipments, warehouse activities, and related logistics needs.
• Prepare, review, and maintain accurate shipping, regulatory, quality, and inventory documentation, including data entry in SAP, spreadsheets, and other business systems.
• Provide administrative support, including mail distribution, filing, recordkeeping, meeting coordination, conference room scheduling, and business meal arrangements.
• Coordinate office and facility services, including office supplies, maintenance requests, cleaning services, and vendor support to ensure a safe and productive work environment.
• Support truck scale operations and provide backup coverage for shipping and receiving functions, while participating in process improvements and other duties as assigned.

Skills

Office coordination

Shipping & Receiving

Data entry

Communication

Education

High school diploma or equivalent

Tools

SAP

Job description

Solenis is a leading global provider of water and hygiene solutions. The company's product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, cleaners, disinfectants, and state-of-the-art monitoring, control and delivery systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 78 manufacturing facilities strategically located around the globe and employs a team of over ~23000 professionals in >160 countries across six continents. Solenis is a 2025 Best Managed Company Gold Standard honoree. For additional information about Solenis, please visit www.solenis.com or follow us on social media.

This is a Part‑time position, <30 hours per week. Schedule: Monday - Thursday: 7:00 AM - 1:00 PM; Friday: 7:00 AM - 11:00 AM. Potential to eventually transition to a full-time position.

The coordinator is responsible for coordinating administrative office operations while supporting site shipping, receiving, and logistics activities.

Key Responsibilities

• Coordinate daily office, shipping, and receiving activities to support efficient facility operations and workflow.
• Serve as the primary point of contact for visitors, contractors, vendors, and drivers, ensuring site security, compliance, and adherence to applicable DOT requirements.
• Communicate and coordinate with internal departments regarding incoming deliveries, outgoing shipments, warehouse activities, and related logistics needs.
• Prepare, review, and maintain accurate shipping, regulatory, quality, and inventory documentation, including data entry in SAP, spreadsheets, and other business systems.
• Provide administrative support, including mail distribution, filing, recordkeeping, meeting coordination, conference room scheduling, and business meal arrangements.
• Coordinate office and facility services, including office supplies, maintenance requests, cleaning services, and vendor support to ensure a safe and productive work environment.
• Support truck scale operations and provide backup coverage for shipping and receiving functions, while participating in process improvements and other duties as assigned.

Education

High school diploma or equivalent required.

We understand that candidates will not meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you.

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits which include medical, dental, vision & 401K, and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.

Solenis is proud to be an Equal Opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

The expected compensation range for this position is between $44,430.00 and $65,164.00 plus discretionary bonuses. The exact compensation may vary based on your skills, experience and other factors permitted by law.