Administrative Support/ Data Management

AC001 Acenda, Inc.; Glassboro (NJ); On-site; USD 22,730 - 32,373; Part time

Job summary

Acenda Integrated Health in Glassboro, NJ seeks an Administrative Support/Data Management professional to assist Medicaid billing, referrals, and data integrity within an integrated health program.

You will review documentation, support enrollment, manage monthly data reporting, and help ensure compliance with timelines while using EHR systems and Microsoft Office.

The role is part-time (20 hours/week) with a base pay of $20.00 per hour.

Qualifications

• High School Diploma or GED required.
• Electronic Health Record experience preferred.
• Experience with web-based applications and the Microsoft suite of programs.

Responsibilities

• Provide documentation and compliance support to support accurate Medicaid billing.
• Provide oversight to client charts and coordinate EHR and data management systems with DCF.
• Flag concerns or trends in billing or documentation to leadership.
• Communicate with leadership and specialists regarding billing and documentation needs.
• Support leadership in addressing consumer and program needs.
• Support referral management processes, tracking and communication.
• Regularly collaborate with the finance department and RCM team regarding Medicaid billing issues and assist in resolving discrepancies.
• Assist with audit preparation and compliance checks.
• Follow department policies and procedures and encourage the same in others.
• Complete and submit accurate written reports and documentation as assigned.
• Ensure quality and accuracy of written and verbal communications.
• Attend meetings and training within established time frames.

Skills

Exceptional computer skills

Valid driver's license

Education

High School Diploma or GED

Tools

Electronic Health Record

Microsoft Office

Job description

Job Title

Administrative Support/Data Management

About Acenda Integrated Health

Acenda Integrated Health provides 100+ behavioral health programs, including mental health services, crisis care, substance use recovery, family therapy, maternal and pediatric support, and residential programs across New Jersey. The organization enjoys competitive benefits, work‑life balance, professional development, and team engaging events. Acenda is recognized as a multi‑year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work‑Life Balance, as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children, Youth, and Families.

Program Overview

Supportive Visitation Services promote and maintain the parent‑child bond and support positive family interactions by facilitating weekly visitation with children in an out‑of‑home placement and their parents and siblings. The goals of the program are to foster effective communication, enhance parenting, achieve permanency, and maintain reunification.

Position Summary

The Administrative Support staff will support the Medicaid billing component of this program. The staff will assist with incoming referrals, ensure Medicaid enrollment, review documentation for billing readiness and completeness, assist with monthly data collection, tracking, management and reporting to ensure compliance standards and timeframes are maintained. As an integrated health organization, Acenda values the use of evidence‑based practice (EBP).

Key Responsibilities

• Provide documentation and compliance support to support accurate Medicaid billing.
• Provide oversight to client charts and coordinate EHR and data management systems with DCF.
• Flag concerns or trends in billing or documentation to leadership.
• Communicate with leadership and specialists regarding billing and documentation needs.
• Support leadership in addressing consumer and program needs.
• Support referral management processes, tracking and communication.
• Regularly collaborate with the finance department and RCM team regarding Medicaid billing issues and assist in resolving discrepancies.
• Assist with audit preparation and compliance checks.
• Follow department policies and procedures and encourage the same in others.
• Complete and submit accurate written reports and documentation as assigned.
• Ensure quality and accuracy of written and verbal communications.
• Attend meetings and training within established time frames.
• Operate conscientiously in accordance with agency budget.
• Perform other related duties as assigned.

Requirements

• High School Diploma or GED required.
• Electronic Health Record experience preferred.
• Experience with web‑based applications and the Microsoft suite of programs.
• Exceptional computer skills.
• Must have and maintain a valid driver's license with an acceptable driving record.
• Must be able to exercise independent thinking and good judgment under all circumstances.
• Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently.

Additional Information

Base Pay: $20.00

Schedule: 20 hours/week

What we provide

An innovative culture that encourages you to grow and learn with the agency. Mission‑driven core.

Equal Opportunity Employer

Acenda Integrated Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.