Administrative Support Coordinator (PAM)

Presbyterian Church USA; Louisville (KY); Hybrid; USD 30,000 - 33,000; Part time

Benefits offered by this job

Hybrid work

Job summary

Presbyterian Church USA, through the Presbyterian Association of Musicians (PAM), seeks an Administrative Support Coordinator to provide administrative, logistical, and event support for PAM programs, committees, conferences, and initiatives. This part-time role averages 15-20 hours per week and is hybrid, with 1-2 days in the PAM office in Louisville.

You will handle calendars, meetings, registrations, housing, meals, contracts, and travel, supporting worship and music events.

Qualifications

• Bachelor's degree or equivalent professional experience in administration, office management, event planning, communications, or a related field.
• Experience in administrative support, event coordination, customer service, or related work.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines with attention to detail.
• Strong customer service and interpersonal skills.

Responsibilities

• Provide day-to-day administrative support for PAM staff, programs, and committees.
• Maintain calendars, records, shared files, and organizational documentation.
• Coordinate meetings, Zoom sessions, and related administrative activities.
• Assist with routine office operations and special projects.
• Support planning and logistics for conferences, events, webinars, and meetings.
• Manage registrations, participant communications, travel arrangements, and event materials.
• Assist with housing, meal coordination, contracts, and event logistics.
• Provide support for PAM's Worship & Music Conference and other major events.
• Provide administrative support for PAM committees, leadership teams, and program initiatives as needed.
• Coordinate meeting schedules, materials, communications, and follow-up activities.
• Support PAM programs including grants, learning opportunities, and member initiatives.
• Assist with contracts, documentation, reimbursements, and recordkeeping.
• Coordinate collection of required forms, background checks, and event-related paperwork.
• Maintain organized records and support compliance with organizational procedures.
• Support fundraising initiatives, donor communications, and development efforts.
• Assist members, event participants, presenters, and volunteers with questions and requests.
• Help foster positive relationships throughout the PAM network and the PC(USA).

Skills

Organizational skills

Written & verbal communication

Customer service

Time management

Education

Bachelor's degree or equivalent in administration/office management/event planning/communications

Tools

Microsoft Office

Google Workspace

Zoom

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Louisville, KY, US

3 days ago Requisition ID: 1185

Salary Range: $22.00 To $24.00 Hourly

Eng

Job Classification: 15-20 hours/week. Flexible hours.
Work Location:PAM office, 100 Witherspoon St, Louisville, KY 40202 (Hybrid) 1-2 days in office. Must live in Louisville, KY
Work Schedule:1st Shift

Salary Range: $22-24/hour

Overview

The Presbyterian Association of Musicians (PAM) seeks an organized and detail-oriented Administrative Support Coordinator to provide administrative, logistical, and event support for PAM programs, committees, conferences, and initiatives. This position plays a key role in ensuring the smooth operation of PAM's events, programs, communications, and organizational processes.

This position averages 15-20 hours per week. Responsibilities vary throughout the year, with some duties occurring regularly and others tied to conferences, events, grant programs, and special projects.

Primary Responsibilities

Administrative Support

• Provide day-to-day administrative support for PAM staff, programs, and committees.
• Maintain calendars, records, shared files, and organizational documentation.
• Coordinate meetings, Zoom sessions, and related administrative activities.
• Assist with routine office operations and special projects.

Events & Conferences

• Support planning and logistics for conferences, events, webinars, and meetings.
• Manage registrations, participant communications, travel arrangements, and event materials.
• Assist with housing, meal coordination, contracts, and event logistics.
• Provide support for PAM's Worship & Music Conference and other major events.

Committee & Program Support

• Provide administrative support for PAM committees, leadership teams, and program initiatives as needed.
• Coordinate meeting schedules, materials, communications, and follow-up activities.
• Support PAM programs including grants, learning opportunities, and member initiatives.

Contracts & Organizational Coordination

• Assist with contracts, documentation, reimbursements, and recordkeeping.
• Coordinate collection of required forms, background checks, and event-related paperwork.
• Maintain organized records and support compliance with organizational procedures.

Development & Member Support

• Support fundraising initiatives, donor communications, and development efforts.
• Assist members, event participants, presenters, and volunteers with questions and requests.
• Help foster positive relationships throughout the PAM network and the PC(USA).

Qualifications

• Bachelor's degree or equivalent professional experience in administration, office management, event planning, communications, or a related field.
• Experience in administrative support, event coordination, customer service, or related work.
• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines with attention to detail.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office, Google Workspace, Zoom, and related software.
• Ability and willingness to learn new systems and technologies.
• Commitment to PAM's mission and collaborative work environment.