Administrative Support Coordinator/CSRI (UEC)

The California State University; San Bernardino (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is seeking an Administrative Support Coordinator to enhance its operations. This dynamic role involves providing essential clerical support, managing schedules, and coordinating events, all while ensuring excellent customer service. The position offers a unique opportunity to contribute to the university's mission through diverse responsibilities, including data reporting and inventory management. Join a team dedicated to fostering a supportive and efficient environment, where your skills will directly impact the success of various projects and initiatives. If you thrive in a collaborative setting and are passionate about making a difference, this opportunity is for you.

Benefits

CalPERS Retirement

Holidays & Personal Holiday

Vacation and Sick Pay Accruals

Educational Assistance Benefit

Workers' Compensation

Unemployment Insurance

State Disability Insurance

Qualifications

• Bachelor's degree or equivalent experience required.
• Strong customer service skills and communication abilities.

Responsibilities

• Provide clerical support and assist with data reporting.
• Manage scheduling and coordinate events for the administrative division.

Skills

Oral Communication

Written Communication

Customer Service

Office Software Proficiency

Event Planning

Data Reporting

Inventory Management

Education

Bachelor's Degree

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Apply now Job no: 545034
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Non-Exempt, Full Time, Benefitted through 12/31/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,200.00-$5,134.00 per month

Location: CSRI San Bernardino

Work Schedule

40 hours per week. 8:45am-5:15pm, Monday-Friday (with some evenings and Saturdays required).

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Associate Director of Administration, the Administrative Support Coordinator will work independently to:

• Provide general clerical support to CSRI analysts and directors, conducting background research, document preparation, and archive management.
• Assist with data reporting in software required by the project’s funder.
• Perform reception duties at the administrative office, as well as filing, answering telephones, and general upkeep of the office.
• Assist with the scheduling for CSRI’s administrative division, helping with meeting coordination, planning and preparation, and execution. Be responsible for event planning for special events. Coordinate other staff in planning, purchasing, and execution of events as needed.
• Assist with inventory management, keeping track of supplies needed and coordinating the purchase of those supplies.
• Travel to UEC and/or other CSRI sites on a weekly basis using personal means of transportation (with mileage reimbursement provided after the fact).
• Handle incoming and outgoing correspondence, providing information and responding and directing calls and inquiries in a timely manner.
• Provide courteous and professional customer service to all.
• Travel locally (and occasionally regionally) as required.
• Perform other duties as assigned.

Minimum Qualifications

• Education & Experience:
  • Option 1: Bachelors Degree AND Two years’ experience working in a similar position.
  • Option 2: High School Diploma AND Four years’ experience working in a similar position.
• Other:
  • Self-starter, excellent oral and written communication, maintain cooperative working relationships and work with diverse groups, and handle confidential and sensitive information. Must have a strong record of customer service, as this employee will relate internally to staff and externally to stakeholders of various kinds. Applicants must possess a working knowledge of correct English grammar, spelling, and punctuation and be able to write clear and concise reports and express ideas and recommendations orally. Proficiency in using standard office software such as Microsoft Word, Excel, Outlook, and PowerPoint.

Preferred Qualifications

• Bilingual written and spoken Spanish strongly preferred.

Benefits Include:

• CalPERS Retirement and CalPers 457
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at [phone] Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Advertised: Dec 23 2024 Pacific Standard Time
Applications close: