Administrative Support Coordinator (Administrative Support Coordinator II), School of Computer Science and Engineering,

California State University, San Bernardino; San Bernardino (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive CSU benefits

Job summary

California State University, San Bernardino invites applications for the Administrative Support Coordinator II in the School of Computer Science and Engineering. The role coordinates clerical and administrative support, assists with budgeting, class scheduling, program admissions, and oversees staff training and guidance.

The position is full-time, on-site at the San Bernardino campus, with favorable CSU benefits and opportunities to support students, faculty, and external partners.

Qualifications

• High School diploma or equivalent with at least five years of progressively responsible office experience.
• Comprehensive knowledge of university policies and procedures.
• Strong command of English grammar, punctuation, and spelling.
• Proven ability to interpret and apply policies independently and act with discretion.
• Excellent problem-solving, budgeting, and financial-tracking abilities.

Responsibilities

• Coordinate daily operations of the CSSE office to meet deadlines and campus needs.
• Deliver excellent service to students, faculty, and campus partners per policies and practices.
• Answer inquiries by phone or in person with professionalism and discretion.
• Assist with course scheduling, forms, and process changes for students and staff.
• Prepare meeting minutes and coordinate appointments for the Director.
• Manage office supplies, purchases, and related documentation.
• Maintain faculty office records, schedules, and teaching appointments in PeopleSoft.
• Support faculty recruitment processes and onboarding documentation.
• Monitor budgets and report expenditures for internal campus use.

Skills

Customer service

Policy interpretation

Office software

English proficiency

Problem solving

Budgeting awareness

Communication

Education

High School diploma or equivalent

Tools

PeopleSoft

CHRS

Concur

Job description

Administrative Support Coordinator (Administrative Support Coordinator II), School of Computer Science and Engineering,

Job no: 563245
Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

The Administrative Support Coordinator (ASC) is responsible for coordinating clerical and administrative support functions for the School of Computer Science and Engineering, including providing support to students, faculty, stakeholders, and the community. Under general direction, the ASC works closely with the Director of the School of Computer Science & Engineering on budgeting, class scheduling, program admissions, and provides lead work direction, training, and guidance to the administrative support staff.

Responsibilities:

• Coordinate and maintain the daily operations of the School of Computer Science & Engineering office independently, ensuring smooth workflow and timely completion of University, College, and Department deadlines and demands.
• Provide excellent customer service to students, faculty, and other campus departments and colleges by applying comprehensive knowledge and interpretation of departmental and university policies, procedures, and practices.
• Answer phone calls and walk-in inquiries from faculty, staff and students with professionalism and mutual respect. Use judgment and discretion to troubleshoot most office administration problems.
• Provide information to students about procedures on various matters, such as change of grade forms, overload, class drop and add forms, etc.
• Schedule and coordinate detailed and complex meetings and events for the Director; prepare routine correspondence; attend meetings and accurately record minutes.
• Maintain office inventory and procure supplies, including educational materials, office supplies, and equipment, through requisitions or corporate card purchases; prepare disbursement documentation for business activities and events; and submit department duplication or printing requests.
• Act as a liaison between suppliers, vendors, and campus departments to coordinate purchases. Process other forms when required and obtain required signatures.
• Initiate work orders and coordinate requests for repairs and maintenance (such as lock changes and HVAC issues) to support a proper and safe work environment.
• Maintain accurate records of faculty offices, office hours, and class schedules; assist the Director in preparing course schedules; update scheduled course offerings in PeopleSoft with current instructor, time, and room information; monitor and process lecturer teaching appointments, generate contracts, and coordinate office space, keys, etc.
• Monitor faculty workload and enter additional assignments into PeopleSoft to accurately report workload for internal campus use and reporting to the Chancellor’s Office.
• Assist and coordinate faculty recruitments for tenure-track and lecturer positions; collect, review, and file all hiring documentation, including student and peer teaching assessments; and ensure that documentation is properly assigned to department employee files in compliance with university policies.
• Prepare appointment letters for faculty, teaching associates, and instructional student assistants via Common Human Resources System (CHRS).
• Assist faculty with questions regarding submissions of travel requests and expense reports through Concur, including individual and group travel.
• Serve as the timekeeper and enter all faculty absences.
• Monitor and analyze department budgets and accounts including general, trust, auxiliary, and philanthropic funds.
• Submit transfer of expense requests and budget adjustments in accordance with established guidelines.
• Reconciles procurement-card transactions monthly and maintains the documentation required to support each purchase.
• Create reports and make recommendations to the Director regarding budget allocations based on historical data and analysis.
• Compile and submit reports requested by the College of Natural Science (CNS) Administrative Analyst/ Specialist (AAS) including account budget, projections and balances. Process disbursement (reimbursement) requests and account establishment agreements.
• Monitors faculty professional-development allocations and expenditures to ensure accurate balances.
• Provide lead work direction and training to the department Administrative Support Coordinator and student assistant(s).
• Other classification related duties as assigned.

Minimum Qualifications:

• High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent

Required Qualifications:

• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Preferred Qualifications:

• Knowledge of PeopleSoft or similar enterprise-wide application is desirable.
• Experience in higher education and administrative support preferred.

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,367 per month for qualified candidates.

CSU Classification Salary Step Range: $4,367 - $6,362 per month (Step 1 – Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

Staff: The application deadline is October 29, 2026 at 11:55 pm (PST).

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

On Campus Commitment

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [e-mail] .

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: 15 Oct 2026 Pacific Daylight Time
Applications close: 29 Oct 2026 Pacific Daylight Time