Administrative Support Coordinator

San Diego State University; San Diego (CA); On-site; USD 48,735 - 70,999; Full time

Benefits offered by this job

Generous Time Off

Retirement with CalPERS

Health Coverage

Education Support

Job summary

San Diego State University is seeking an Administrative Support Coordinator for the SDSU School of Nursing at the Chula Vista satellite location. You will support operations, coordinate academic and administrative functions, and ensure compliance with accreditation standards.

The role is on campus, full-time, non-exempt, with a focus on supporting faculty, staff, and students and maintaining continuity of operations across the program.

Qualifications

• Minimum four years of experience in an administrative/office setting.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing multiple calendars and/or schedules.
• Familiarity with Learning Management Systems.
• Experience working in large, public-sector organizations such as a higher education, public agency, government, military or health care setting.
• Knowledge and understanding of FERPA requirements and possess the ability to maintain confidentiality related to student data.

Responsibilities

• Administrative & Operational Support: Manages day‑to‑day office operations; coordinates administrative workflows; liaison to Global Campus and SON leadership; direct support to the Assistant Director and Director in advancing program operations and initiatives.
• Budget & Fiscal Management: Oversees and tracks funding sources; processes purchasing, travel, and accounts payable; ensures compliance with CSU fiscal policies.
• Academic & Student Support Coordination: Assists with records management, compliance tracking systems, and clinical coordination processes; helps resolve student concerns.
• Personnel & Faculty Support: Coordinates faculty appointments, workload reporting, and personnel processes; assists leadership in documentation and compliance.
• Accreditation & Reporting: Collects and prepares data for reports and supports compliance with BRN and CCNE accreditation standards.
• Program & Event Coordination: Supports School of Nursing events, meetings, and communications; coordinates logistics and maintains documentation across stakeholders.

Skills

Administrative experience

Microsoft Office

Calendar management

FERPA

Public sector experience

Education

High school diploma or equivalent

Tools

Learning Management Systems

Job description

Position Summary

The School of Nursing at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to support the launch and ongoing operations of the new nursing program at the SDSU-Chula Vista satellite location. Serve as a central resource for faculty, staff, and students and ensure continuity of operations, coordination of academic and administrative functions, and adherence to accreditation and regulatory requirements.

Key Responsibilities

• Administrative & Operational Support: Manages day‑to‑day office operations; coordinates administrative workflows; serves as liaison to Global Campus and SON leadership; and provides direct support to the Assistant Director and Director in advancing program operations and initiatives.
• Budget & Fiscal Management: Oversees and tracks multiple funding sources, including state and foundation accounts; processes purchasing, travel, and accounts payable; and ensures compliance with CSU fiscal policies and procedures.
• Academic & Student Support Coordination: Assists with records management, compliance tracking systems, and clinical coordination processes; helps resolve student concerns and directs them to appropriate campus resources.
• Personnel & Faculty Support: Coordinates faculty appointments, workload reporting, and personnel processes in alignment with university and Global Campus policies; assists leadership in ensuring proper documentation and compliance.
• Accreditation & Reporting: Collects and prepares data for required reports and supports compliance with BRN and CCNE accreditation standards.
• Program & Event Coordination: Supports key School of Nursing events, meetings, and communications; coordinates logistics and maintains documentation across stakeholders.

Position Information

• This is a full‑time (1.0 time‑base), benefits eligible, permanent/probationary position.
• This position is designated non‑exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at the SDSU School of Nursing satellite facility in Chula Vista.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Minimum four years of experience in an administrative/office setting.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing multiple calendars and/or schedules.
• Familiarity with Learning Management Systems.
• Experience working in large, public‑sector organizations such as a higher education, public agency, government, military or health care setting.
• Knowledge and understanding of FERPA requirements and possess the ability to maintain confidentiality related to student data.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.

Compensation

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates.
• CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

Full Benefits Package Includes

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Supplemental Information

Apply by July 30th, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as‑needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H‑1B visa). Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Education Code 89521 requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke‑free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Justin Phung at [e-mail].

Advertised: Jul 16, 2026 (9:00 AM) Pacific Daylight Time
Applications close: Open until filled