Administrative Support Coordinator

CSU; San Diego (CA); On-site; USD 48,735 - 70,999; Full time

Benefits offered by this job

15 paid holidays, vacation, and sick/2

CalPERS retirement plan

Health, dental, and vision coverage

CSU tuition fee waiver for employees/3

FlexCash, life and disability保险

Campus & community involvement

Job summary

San Diego State University’s School of Nursing seeks an Administrative Support Coordinator for the SDSU-Chula Vista satellite location. The role acts as a central resource for faculty, staff, and students, ensuring continuity of operations and coordination of academic and administrative functions in alignment with accreditation requirements.

The position is full-time, benefits-eligible, on campus, with standard hours and eligibility for overtime.

Qualifications

• Minimum four years of administrative/office experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience managing multiple calendars.
• Familiarity with Learning Management Systems.
• Experience in large public-sector organizations such as higher education, public agency, government, military or healthcare.
• Knowledge of FERPA and maintaining student data confidentiality.

Responsibilities

• Provide administrative and operational support; coordinate workflows; liaison with Global Campus and SON leadership.
• Oversight of budgets, purchasing, travel, and accounts payable; ensure CSU fiscal policy compliance.
• Assist with records management, compliance tracking, and clinical coordination processes.
• Coordinate faculty appointments and workload reporting; ensure proper documentation.
• Support accreditation and reporting per BRN and CCNE standards.
• Coordinate events and communications; manage logistics across stakeholders.

Skills

Microsoft Office

Calendar management

Learning Management Systems

Public sector

FERPA knowledge

Education

High school diploma or equivalent

Job description

Position Summary

The School of Nursing at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to support the launch and ongoing operations of the new nursing program at the SDSU-Chula Vista satellite location. Serve as a central resource for faculty, staff, and students and ensure continuity of operations, coordination of academic and administrative functions, and adherence to accreditation and regulatory requirements.

Key Responsibilities

• Administrative & Operational Support: manages day‑to‑day office operations; coordinates administrative workflows; serves as liaison to Global Campus and SON leadership; and provides direct support to the Assistant Director and Director in advancing program operations and initiatives.
• Budget & Fiscal Management: oversees and tracks multiple funding sources, including state and foundation accounts; processes purchasing, travel, and accounts payable; and ensures compliance with CSU fiscal policies and procedures.
• Academic & Student Support Coordination: assists with records management, compliance tracking systems, and clinical coordination processes; helps resolve student concerns and directs them to appropriate campus resources.
• Personnel & Faculty Support: coordinates faculty appointments, workload reporting, and personnel processes in alignment with university and Global Campus policies; assists leadership in ensuring proper documentation and compliance.
• Accreditation & Reporting: collects and prepares data for required reports and supports compliance with BRN and CCNE accreditation standards.
• Program & Event Coordination: supports key School of Nursing events, meetings, and communications; coordinates logistics and maintains documentation across stakeholders.

Position Information

• Full‑time (1.0 time‑base), benefits eligible, permanent/probationary position.
• Designated non‑exempt under FLSA and eligible for overtime compensation.
• Standard SDSU work hours Monday‑Friday 8:00 a.m. to 4:30 p.m., may vary based on operational needs.
• Hired individual will work on campus at SDSU School of Nursing satellite facility in Chula Vista.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and to be able to communicate clearly orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Minimum four years of experience in an administrative/office setting.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing multiple calendars and/or schedules.
• Familiarity with Learning Management Systems.
• Experience working in large, public‑sector organizations such as higher education, public agency, government, military or healthcare setting.
• Knowledge and understanding of FERPA requirements and ability to maintain confidentiality related to student data.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.

• Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates.
• CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: access to library, campus events, employee groups, and volunteer and social activities.

SDSU Values

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. The university complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209, and other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. Discrimination, harassment, and retaliation are prohibited in all university programs, policies, and practices.

Equal Opportunity and Excellence in Education and Employment

We strive to create an inclusive, respectful, and intellectually vibrant environment that benefits all members of our community. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives and commit to advancing knowledge and empowering individuals to reach their full potential.