Administrative Support Assistant - Soil and Water - PART TIME

Macon County, NC; Franklin (NC); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading county organization is seeking an Administrative Support Assistant for its Soil and Water Division. The ideal candidate will perform vital administrative duties, including record maintenance and providing support to department personnel. Flexibility for after-hours work is required, and proficiency in office software is essential.

Qualifications

• Minimum of a high school diploma with related work experience.
• Experience in office support preferred.
• Preferred Associate Degree in related field.

Responsibilities

• Provide support to District Director and assist walk-in customers.
• Maintain all records processed at the Soil and Water Office.
• Perform data entry and maintain spreadsheets for reporting.

Skills

Communication

Attention to detail

Computer skills

Education

High School Diploma

Associate Degree in Administrative Office Technology

Tools

Microsoft Word

Excel

PowerPoint

Data Entry System

Job description

Administrative Support Assistant - Soil and Water - PART TIME

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Administrative Support Assistant - Soil and Water - PART TIME

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• DEPARTMENT:** Soil and Water
• Grade:** 22
• Starting Salary:** $15.5375 per hour
• Position:** 494003
  
  

• POSITION:** Administrative Support Assistant I - Part Time
• DEPARTMENT:** Soil and Water
• Grade:** 22
• Starting Salary:** $15.5375 per hour
• Position:** 494003
  
  

**Closing: Until Filled**

**General Definition of Work**

Incumbent will serve as the Administrative Assistant and Clerk to the Board for the Macon Soil and Water Conservation District. This position is unique in that the office deals with County, State, Federal, and Private Grant funds. Incumbent will work with a board of Supervisors as well as County, State and Federal personnel.

Essential Functions And Responsibilities

• Maintain all records processed at the Macon County Soil and Water Office.
• Open and Close Office as required. Occasional after office hours are required.
• Provide support to District Director, Technician, District Conservationist and District Supervisor.
• Serve as receptionist for Soil and Water office by answering calls, directing calls to proper personnel and assisting walk in customers with information or directing them to correct personnel.
• Maintain an open, friendly, helpful office environment while performing high quality work.
• Computer skills and excellent communication skills. Integrity and confidentiality are necessary.
• Excellent follow through and attention to detail.
• Establish and maintain effective working relationships with staff, supervisors, public, and others.
• Specific software applications currently requiring proficiency include: Word, Excel, PowerPoint, Email, and Data Entry System.
• Work with various computer programs and software. Local, State, Federal
• Perform data entry within the programs required for Local, State and Federal Divisions.
• Maintain spreadsheets for reporting, tracking and other purposes as required.
• Create memos, letters and documents.
• Process forms (bids, applications, leave, travel, requisitions, etc.).
• Provide monthly reports to Local, State and Federal agencies as needed.
• Complete annual report (gather information, organize, type, print and publish)
• Maintain budget for Soil and Water utilizing Macon County software program.
• Purchase equipment and supplies for division through bid acquisition and adherence to the Macon County Contract guidelines.
• Maintain computer files/records and office files/records.
• Assist staff, public and others with records, paperwork, equipment and other projects as required.
• Work with the local school district(s) with educational materials (Create educational packets, visit classrooms, present poster/essay theme, speak at school assemblies and other educational areas as needed).
• Facilitate, maintain, and update monthly meetings (Agenda, notes, minutes, vouchers, etc.)
• Maintain inventory of office supplies.
• Availability to travel as needed and ability to attend Continuing Education classes.
• Equipment Operations: Computer systems, software, all office related equipment (copier, fax, telephone systems, calculator, etc.); and classroom audiovisual equipment.
• Perform other duties as assigned
  
  

**Minimum Requirements**

• Minimum of a high school diploma with related work experience.
• Experience in office support, office management preferred.
• Preferred Associate Degree of Applied Science in Administrative Office Technology or related field.
  
  

**SPECIAL REQUIREMENTS**

• Valid driver's license
  
  

How To Apply

• Applicants must register with NCWorks at
  
  

www.ncworks.gov

• Please submit a PD-107 application, found online at
  
  

www.maconnc.org

• Applications must include ALLvalid contact information.No applications are accepted at Macon County Human Resources
• Completed Applications may be submitted toMacon County NCWorksCareer Center, 5 West Main Street, Franklin, NC 28734
  
  

Or E-mailed To

[e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Government Relations

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