Administrative Support Assistant (Administrative Support Assistant II), Research - Academic Adm[...]

Opt For Healthy Living; San Bernardino (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic team providing essential administrative support within a forward-thinking academic environment. This role involves a variety of clerical tasks, from coordinating communications to managing records and assisting with grant programs. Ideal candidates will possess strong problem-solving abilities and excellent interpersonal skills, ensuring smooth operations across the Office of Academic Research. With a commitment to fostering diversity and inclusion, this position offers a chance to make a meaningful impact while enjoying a comprehensive benefits package. If you're ready to contribute to a vibrant academic community, this opportunity is perfect for you.

Benefits

Medical insurance

Dental insurance

Vision insurance

Sick leave

Vacation time

Paid holidays

Fee waiver education program

Qualifications

• Two years of experience in general office clerical or secretarial work.
• Ability to apply independent judgment and discretion.

Responsibilities

• Provide administrative support for the Office of Academic Research.
• Assist with internal grant programs and maintain records.

Skills

Problem-solving skills

Interpersonal skills

Clerical skills

Communication skills

Data tracking

Education

High School diploma

Tools

Standard office software

Job description

Administrative Support Assistant (Administrative Support Assistant II), Research - Academic Administration

Apply now Job no: 548270
Work type: Staff
Location: San Bernardino - San Bernardino Campus
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Summary:

Under the general supervision of the Director, serve as administrative support for the Office of Academic Research/Research Development and provide full range of moderate to complex clerical support activities associated with the office.

Duties and responsibilities

Serve as administrative support to the Office of Academic Research. Provide a full range of moderate to complex clerical and secretarial work assignments, including answering phones, assisting visitors, coordinating campus deliveries, and maintaining email communications. Utilize strong problem-solving and interpersonal skills to support correspondence, maintain accurate records and spreadsheets, and compile reports. Contribute to office operations by assisting with projects such as event publicity, website updates, and other administrative tasks as needed.

Provide administrative support to university centers and institutes affiliated with the Office of Academic Research. Responsibilities include coordinating cross-unit communications, assisting with meeting and event logistics, maintaining records, and supporting ongoing operations in collaboration with center directors and staff. Support data collection, reporting, and project coordination, including preparing documentation, tracking budgets, and maintaining timelines. Assist with public-facing communications, including drafting or distributing content related to center/institute activities.

Provide administrative support for internal grant programs managed by the Office of Research Development, including assistance with application processing, tracking pre- and post-award data, and compiling reports. Facilitate email communications and correspondence related to internal grants, such as announcements, deadlines, and award notifications, ensuring timely and professional outreach to campus constituents. Coordinate workshops and perform administrative tasks to support the effective delivery of office initiatives.

Perform other classification-related duties as assigned in support of the Office of Academic Research and related units. These may include support tasks for campus initiatives, administrative reporting, or contributing to short-term projects as needed.

Minimum Qualifications:

• High School diploma or its equivalent
• Two years of experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:

• Experience to be proficient in performing most or all work assignments.
• General working knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of office methods, procedures, and practices.
• Fluency in using standard office software packages.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Preferred Qualifications:

• Equivalent to two years of general office experience, which included providing work direction or acting as a lead.
• General knowledge of evaluation principles and techniques and skill in their application; general knowledge of organization and management; and general knowledge of higher education policies, nonprofit organizations, service-learning pedagogy, and fund development is preferred.
  
  

Compensation and Benefits:

Anticipated Hiring Range: $3,680 per month

Classification Salary Range: $3,680 - $5,417 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: May 26, 2025

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents athttps://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visithttps://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [e-mail] .

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at:https://www.csusb.edu/clery-act

Advertised: May 08 2025 Pacific Daylight Time
Applications close: May 26 2025 Pacific Daylight Time

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Under the general supervision of the Director, serve as administrative support for the Office of Academic Research/Research Development and provide full range of moderate to complex clerical support activities associated with the office.

Under the general supervision of the Director, serve as administrative support for the Office of Academic Research/Research Development and provide full range of moderate to complex clerical support activities associated with the office.