Legal Billing Administrative Assistant

Nelson Mullins; Los Angeles (CA); On-site; USD 78,000 - 95,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins seeks a Legal Billing Administrative Assistant in the downtown Los Angeles office to support attorneys and the Billing Department with client invoicing and related administrative tasks.

The ideal candidate has 3+ years of billing and administrative experience, strong organizational and client-service skills, and the ability to manage multiple priorities in a fast-paced legal environment. A bachelor’s degree is preferred. We offer healthcare, retirement plans, and paid time off.

Qualifications

• 3+ years of Billing and Administrative experience in a legal or corporate environment.
• A bachelor’s degree is preferred, with relevant office experience considered.
• Ability to quickly learn new software and firm technologies.
• Knowledge of legal terminology, procedures, and client billing guidelines preferred.

Responsibilities

• Prepare, review, edit, transfer, and process client invoices; revise prebills; enter attorney time; process expense reports and reimbursements.
• Manage billing holds, write-offs, and billing adjustments; maintain accurate billing records.
• Ensure compliance with firm policies and client billing guidelines.
• Support attorneys, policy advisors, technical specialists, and paralegals with billing and administrative tasks.

Skills

Billing experience

Administrative skills

Client service

Time management

Education

Bachelor’s degree preferred

Job description

Overview

Nelson Mullins, an AmLaw 100 law firm, is seeking a Legal Billing Administrative Assistant to provide high-level support to a dynamic team of legal professionals in the downtown Los Angeles office. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced legal environment, excels at managing client billing and administrative tasks, anticipates needs, solves problems, and contributes to the overall success of the team.

A Day in the Life

Duties of this position include providing billing, administrative, and legal support to attorneys, policy advisors, technical specialists, and paralegals. Billing related responsibilities, coordinated through the Billing Department, include preparing, reviewing, editing, transferring, and processing client invoices; revising prebills; entering attorney time; processing expense reports and reimbursements; managing billing holds, write-offs, and billing adjustments; maintaining accurate billing records; and ensuring compliance with firm policies and client billing guidelines.

We Know You

The ideal candidate has 3+ years of Billing and Administrative experience, preferably in a legal or corporate environment. Candidates should possess strong organizational, communication, and client service skills, along with the ability to manage multiple priorities and deadlines.

• A bachelor's degree is preferred, and candidates with relevant office experience may also be considered.
• Ability to quickly learn new software and firm technologies.
• Knowledge of legal terminology, legal procedures, law firm billing practices, and client billing guidelines preferred.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/Wage Range: $78,000 - $95,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.