Administrative Support Assistant

Berkeley County (SC) Government

Moncks Corner (SC)

On-site

USD 36,000 - 48,000

Full time

2 days ago

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Benefits offered by this job

Health, Life, and Dental Insurance

12 Paid Holidays

South Carolina Retirement System (SCRS

Optional Deferred Compensation Program

Employee Assistance Program

Employee Wellness Program

Job summary

Berkeley County Government is seeking an administrative support specialist to perform a variety of clerical tasks, data entry and records management. The role involves processing information, answering calls, and assisting the public with courteous service.

Candidates should have a high school diploma and at least two years of related administrative experience, with proficiency in Word and Excel. Normal hours are Monday through Friday, with potential flexibility as needed.

Qualifications

High School diploma or equivalent required.
Two years of related administrative experience preferred.
Proficiency in MS Word and Excel with accurate data entry skills.

Responsibilities

Provides administrative support requiring understanding of complex processes and data within the department.
Performs basic clerical duties including typing, scanning, filing, answering phones, messages, and data entry.
Creates/maintains documents and databases, coordinates meetings and special events.
Updates supervisor on critical issues and events; prepares and files metrics and regulatory reports.
Assists the public with customer service and helps staff with clerical needs.
Takes precise messages and ensures prompt delivery; manages office supplies and mail delivery.
May record minutes for meetings and file citizen requests for service; assigns service requests using maps.

Skills

Word

Excel

Data entry

Customer service

Clerical tasks

Education

High School diploma or equivalent

2 years related administrative experience

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary And Essential FunctionsThis position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens.

Essential Job Functions

Provides administrative support for the department which requires an understanding of complex processes, data, and/or operations of the department.
Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry and review.
Creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events.
Updates supervisor of critical issues/events.
Provides detailed responses to requests for information; reviews and updates administrative procedures.
Prepares and files required metrics and regulatory reports.
Assists the public by providing customer service.
Assists employees with clerical needs.
Takes precise messages and ensures prompt delivery to appropriate staff.
Orders, issues and maintains office supplies.
Posts, sorts and delivers mail.
Disposes of files as needed.
Performs record retrieval and delivery.
May attend and record minutes for various meetings.
Receives, documents, and distributes citizens’ requests for service.
Uses maps to assign service requests to appropriate treatment zones.
Notifies residents of scheduled activities in sensitive locations.
Performs other duties as assigned.

Minimum Requirements To Perform Work

High School diploma or equivalent;
Two (2) years of related administrative experience.

Special Requirements

Data Entry/Basic Skills score of 71 is required for this position;
Word score of 45 and Excel score of 40 required for this position;
Departmental testing may be administered during interview;
A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file.

Knowledge, Skills and Abilities

Knowledge of personal computers, including Word and Excel.
Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
Skill in the use of general office equipment.
Ability to accept payments.
Ability to manage inventory and property.

Physical Demands

This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Conditions

The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Normal operating hours are Monday through Friday 6:00am until 3:30pm with the ability to work flexible hours when necessary. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.

Berkeley County offers competitive salaries and a comprehensive benefits package to its employees, including: