Administrative Support Assistant

U.S. Department of the Interior; Albuquerque (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

U.S. Department of the Interior (Southwestern Indian Polytechnic Institute, Bureau of Indian Education) seeks an Administrative Support Assistant to provide comprehensive administrative support for the Office of the Vice President of College Operations.

The role focuses on calendar management, travel, procurement, records, and document preparation to ensure timely execution of administrative tasks. The position requires attention to detail, effective coordination across SIPI and BIE offices, and

Qualifications

• Calendar management, scheduling, and calendar coordination.
• Procurement, travel, and records management.
• Attention to detail and accurate administrative documentation.

Responsibilities

• Serve as the primary administrative point of contact for the Office of the Vice President of College Operations.
• Manage and coordinate the Vice President's calendar, meetings, schedules, appointments and deadlines.
• Perform timekeeping, travel, procurement, purchase-requisition support, and records management.
• Prepare, organize, and maintain official correspondence, meeting materials, and files; ensure proper routing and timely follow-up.
• Coordinate actions and communications between departments and external stakeholders; screen inquiries and route appropriately.

Job description

Summary

This position is part of the Southwestern Indian Polytechnic Institute, Bureau of Indian Education (BIE), Department of the Interior (DOI). As a Administrative Support Assistant you will be responsible for providing administrative support for the department of College Operations.

Major Duties

As a Administrative Support Assistant, GS-0303-7, your typical work assignments will include the following under supervision: Serve as the primary administrative point of contact for the Office of the Vice President of College Operations; manage and coordinate the Vice President's calendar, meetings, operational schedules, appointments, and administrative deadlines. Perform and coordinate administrative functions including timekeeping, travel, procurement and purchase-requisition support, property and supply management, records management, meeting coordination, and preparation of administrative documentation. Use office automation and information systems to track administrative actions, deadlines, procurement requests, correspondence, reports, records, and other College Operations activities. Prepare, review, organize, and maintain official correspondence, meeting materials, records, files, reports, and other administrative documents; ensure accuracy, completeness, proper routing, and timely follow-up. Coordinate administrative actions and communications between the Office of the Vice President and College Operations departments, SIPI offices, BIE offices, vendors, and other stakeholders; track requests and follow up on outstanding actions. Receive and screen inquiries, visitors, telephone calls, and correspondence; determine appropriate routing, provide routine information, and elevate matters requiring management attention.

Education

This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required.

Evaluations

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. To determine if you are minimally qualified, your resume and supporting documentation will be compared to your application to determine your level of experience. Please follow all instructions carefully, you must complete all required steps in the process. Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of any additional assessment(s) required for this position. This position requires successful completion of the following assessment: Structured Resume Review. This assessment measures the critical competencies that are required to successfully perform the job in the following areas: Clerical and Office Automation Support Customer Service (Clerical/Technical) Manages and Organizes Information Technical Competence Attention to Detail Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you inflated your qualifications and or experience, you may lose consideration. Errors or omissions may affect your qualification. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action.

Other Information

Initial appointments to the competitive or excepted service: The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: Your performance and conduct; The needs and interests of the agency; Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Bargaining Unit Status: Position is covered by Bargaining Unit/Union - Federation of Indian Service Employees, American Federation of Teachers Local 4521. Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) Documentation: The CTAP/ICTAP provides placement assistance to permanent Federal civilian employees who are surplus, displaced, or involuntarily separated. Applicants claiming eligibility must submit a 1) copy of their most recent performance appraisal, 2) proof of eligibility, 3) most current SF-50 noting position, grade level, and duty location with their application. To be considered, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. Status Candidates: Consideration will be given to Non-Indian applicants (Status or Reinstatement eligibles) in the absence of a qualified Indian preference eligible. Applicants not entitled to Indian Preference or Veteran's Preference must be Federal civilian employees with competitive status or former Federal civilian employees with reinstatement eligibility and must submit latest Notification of Personnel Action, SF-50, as proof. Veterans Employment Opportunities Act (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 (Member Copy 4) for verification of eligibility. For more information about this program and to determine whether you are eligible.