Grants Management Specialist (Land Grant)

U.S. Department of the Interior; Lawrence (KS); On-site; USD 85,000 - 120,000; Full time

Job summary

U.S. Department of the Interior, within the Bureau of Indian Education, seeks a Grants Management Specialist (Land Grant) to support pre-award, award, post-award, and close-out functions for discretionary and mandatory funding.

The role covers regulatory compliance, risk assessment, awarding of grants, and ongoing oversight of grants to diverse recipients including tribal entities and state/local governments. Must navigate DOI policies and ensure alignment with statutory requirements.

Qualifications

• Experience ensuring business management systems comply with regulations.
• Ability to determine risk mitigation to protect Federal interests.
• Experience preparing award documents and obtaining required approvals.
• Experience administering grants and agreements, monitoring performance and costs.
• Provide direction to GOTR and recipients through the life of the agreement.
• Evaluate applications to ensure compliance with laws, regs, and agency policies.

Responsibilities

• Ensure compliance with regulatory requirements for grant programs.
• Determine risk mitigation to protect Federal interests.
• Prepare and secure approvals for award documents per DOI regulations.
• Administer grants, monitor performance, progress, and costs of awards.
• Guide GOTR/recipients throughout the agreement lifecycle.
• Review recipient proposals and advise on independent panels.

Skills

Regulatory compliance

Grants management

Risk assessment

Grant documentation

Policy guidance

Proposal review

Job description

Summary

This position is part of the Haskell Indian Nations University, Bureau of Indian Education, Department of the Interior. As a Grants Management Specialist (Land Grant) you will perform pre-award, award, post-award, and close-out functions in support of financial assistance programs involving discretionary and mandatory funding with various legal authorities, statutory requirements and various recipients including non-profits, educational, local/state governments, and tribal entities.

Major Duties

NOTE: THIS IS A READVERTISEMENT. APPLICANTS THAT PREVIOUSLY APPLIED WILL BE CONSIDERED AND NEED NOT REAPPLY UNLESS TO UPDATE THEIR APPLICATION.

• Ensures that business management systems are compliant with regulatory requirements.
• Determines any risk mitigation required to protect Federal interest.
• Prepares award documents for execution and ensures necessary approvals as required by DOI regulations and designates a qualified Grants Officer's Technical Representative (GOTR).
• Administers grants and agreements by monitoring performance, progress and cost, protecting the Government's rights, enforcing all terms and conditions and ensuring that all actions are properly completed.
• Provides direction and guidance to the GOTR or technical representative and recipient throughout the life of the agreement.
• Monitors the objective review process of recipient's technical proposals and advises independent review panels, as necessary.
• Receives, reviews, and evaluates all applications for assigned programs to ensure that proposals/agreements conform to law, regulations, Bureau and DOI policy.

Education

This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required unless you are using education to meet the minimum qualification requirements. EDUCATION: Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, credit hours, major, and grade-point average or class ranking, degree and date awarded. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education (DOE). Applicants are responsible for providing documentation that the educational requirements have been met. To qualify based on education you must submit a legible copy of your transcripts. Official transcripts are required upon selection if you qualified based on education. Education must have been obtained from an accredited or pre‑accredited institution recognized by the U.S. DOE (click here) in order for it to be credited towards qualifications. Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the U.S. (click here).

Evaluations

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. To determine if you are minimally qualified, your resume and supporting documentation will be compared to your application to determine your level of experience. Please follow all instructions carefully, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessments, which may include a medical examination, drug test, physical readiness test, written examination, and structured interview. These assessments measure the critical competencies that are required to successfully perform the job. This position requires successful completion of the following assessment: Structured Resume Review. This assessment measures the critical competencies that are required to successfully perform the job in the following areas: Decision Making, Financial Analysis, Grants Management, and Grants Policies and Procedures Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you inflated your qualifications and or experience, you may lose consideration. Errors or omissions may affect your qualification. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action. If you meet the minimum qualifications requirements for this position, your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: Best Qualified, Well Qualified, or Qualified. Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles. Best Qualified: Applicants that possess all of the job related competencies identified as important for successful job performance. Well Qualified: Applicants that possess a majority (i.e., more than half but not all) of the job related competencies needed for successful job performance. Qualified: Applicants meet the basic eligibility and minimum qualification requirements but do not meet the definition of Best Qualified or Well Qualified as described above. Indian Preference candidates not within reach on a Delegated Examining certificate of eligibles may be appointed using the Excepted Service Schedule A hiring authority. To preview the announcement questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12911974

What to Expect Next

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified by email of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

Required Documents

1. Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. For more information see How do I write a resume for a federal job? Resumes must not exceed two single‑sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10‑point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5‑inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.
2. Complete all required assessments.
3. All other supporting documents (if applicable) such as: If claiming Indian Preference, Form BIA 4432. The form must be completed by the appropriate official with the Federally recognized tribe where the applicant is enrolled as a member. No other form will be accepted. If claiming Veterans' Preference, you must submit your preference eligibility documents or certification of expected discharge or release from active duty. If you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (member 4 copy) or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15 plus the proof required by that form including your DD-214 (member 4 copy), SF-15 and VA letter, or other proof of eligibility. CTAP/ICTAP Documentation, if applicable. 1) Proof of eligibility (e.g., Certification of Expected Separation, Reduction-In-Force (RIF) Separation Notice, or Notice of Proposed Removal); 2) SF-50 that documents the RIF separation action; and 3) most recent performance appraisal. College transcript(s), if applicable. Copy of undergraduate education transcripts. Unofficial college transcripts are acceptable but official college transcripts will be required before entrance on duty. FORMER FEDERAL EMPLOYEES: Are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government and are required to submit a copy of the applicable SF-50 regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment. Learn more about buyouts. NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education as applicable. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

Other Information

Initial appointments to the competitive or excepted service: The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: Your performance and conduct; The needs and interests of the agency; Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Bargaining Unit Status: Position is covered by Bargaining Unit/Union - Federation of Indian Service Employees, American Federation of Teachers Local 4521.

Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) Documentation: The CTAP/ICTAP provides placement assistance (click here for more details, here for DOI's policy) to permanent Federal civilian employees who are surplus, displaced, or involuntarily separated. Applicants claiming eligibility must submit a 1) copy of their most recent performance appraisal, 2) proof of eligibility, 3) most current SF-50 noting position, grade level, and duty location with their application. To be considered, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.

Veterans' Preference: If you are a Veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (member 4 copy) or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15 plus the proof required by that form.