Administrative Support

NDI Engineering Company; West Deptford Township (NJ); On-site; USD 60,000 - 75,000; Full time

Job summary

NDI Engineering Company in Thorofare, NJ is seeking a full-time administrative and analytical support specialist to assist government and defense contracting activities. You will handle data management, documentation, and cross-stakeholder communication daily.

Candidates should have a technical or business bachelor’s degree, be a US citizen, and be eligible for a Secret clearance. Proficiency in Microsoft Office and strong organizational skills are essential to succeed in this role.

Qualifications

• Degree in technical, business, or related field preferred.
• US citizenship and ability to obtain Secret Security Clearance.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Experience supporting DoD or federal acquisition programs is desirable.
• Knowledge of document control processes.

Responsibilities

• Collect, track, and analyze financial data to support task management.
• Manage hardcopy and electronic data libraries, ensuring accurate recordkeeping and accessibility.
• Provide general administrative support such as document creation, meeting coordination, and schedule management.
• Assist with the organization and tracking of program milestones, contract documents, and workflow processes.

Skills

US Citizenship

Communication skills

Organizational skills

MS Office proficiency

Multitasking

Security clearance eligibility

Education

Bachelor's degree (technical/business/related)

Tools

Microsoft Office Suite

Job description

NDI Engineering Company is looking for full-time support to join our team in Thorofare, NJ. This individual would provide daily acquisition, programmatic, analytical, and administrative support for government and defense contracting activities. This role assists technical and management personnel by managing data, preparing documentation, maintaining compliance, and facilitating communication across multiple stakeholders.

Role And Responsibilities

• Collect, track, and analyze financial data to support task management.
• Manage hardcopy and electronic data libraries, ensuring accurate recordkeeping and accessibility.
• Provide general administrative support such as document creation, meeting coordination, and schedule management.
• Assist with the organization and tracking of program milestones, contract documents, and workflow processes.

Qualifications

• Bachelor's degree in a technical, business, or related field preferred; equivalent experience may be considered.
• Must be a US Citizen and be able to obtain and maintain a Secret Security Clearance
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills, attention to detail, and the ability to manage multiple concurrent tasks.
• Strong written and verbal communication skills with the ability to collaborate across diverse technical and administrative teams.
• Prior experience supporting DoD or federal acquisition programs is desired.
• Knowledge of document control processes and procedures.

NDI Engineering Company is a privately-held small business consulting firm. NDI provides engineering and technical services to Government clients chartered with responsibility for the defense of our country. NDI offerings include naval architecture, marine, civil, structural, mechanical, and electrical engineering and design services. NDI has an ISO 9001:20015 Certified Quality System and was a prior recipient of the U.S. Small Business Administration Region II, Prime Contractor of the Year Award. NDI's corporate office is located in Thorofare, NJ with additional offices at the Naval Business Center, Philadelphia, PA, and Virginia Beach, VA.

NDI Engineering Company is an Equal Opportunity Employer. This contractor and subcontractor shall abide by the requirements of 41 CFR

• 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status