Administrative Support

Dignity Health Medical Foundation; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Dignity Health Medical Foundation in California seeks an Administrative Professional to support leadership and maintain efficient office operations. You will manage diverse administrative tasks and foster strong internal and external communications.

The role requires a High School diploma or GED, prior medical office front desk experience, excellent interpersonal and organizational skills, and proficiency with standard office software.

Qualifications

• High School diploma or GED required.
• Some Medical Office front desk experience preferred.
• Excellent interpersonal, organizational, and customer service skills.
• Proficiency with standard office software and keyboarding is required.
• County Computer System knowledge to be learned within three weeks.

Responsibilities

• Provide comprehensive support to leadership and ensure efficient office operations.
• Coordinate internal and external communications to support daily workflows.
• Route and manage administrative tasks in a timely, accurate manner.
• Assist with front desk duties as needed to maintain coverage.
• Collaborate with team to maintain a high standard of service.

Skills

Interpersonal skills

Organizational skills

Customer service

Communication

Education

High School diploma or GED

Tools

MS Office

Job description

Where You'll Work

Dignity Health Medical Foundation, established in 1993, is a California nonprofit public benefit corporation with care centers throughout California. Dignity Health Medical Foundation is an affiliate of Dignity Health - one of the largest health systems in the nation - with hospitals and care centers in California, Arizona and Nevada. Today, Dignity Health Medical Foundation works hand-in-hand with physicians and providers throughout California to provide comprehensive health care services to the many communities we serve. As Dignity Health Medical Foundation continues to grow and establish new premier care centers, we provide increasing support and investment in the latest technologies, finest physicians and state-of-the-art medical facilities. Our 130+ clinics across the state of California deliver high-quality, patient-centric care with an emphasis on humankindness. Through affiliations with Dignity Health hospitals, along with our joint ventures and partnerships, we offer a robust, state-of-the-art health care delivery system in the communities we serve .We strive to create purposeful work settings where staff can provide great care, while advancing in knowledge and experience through challenging work assignments and stimulating relationships. Our staff is well-trained and highly skilled, qualities that are vital to maintaining excellence in care and service.

One Community. One Mission. One California

Job Summary and Responsibilities

As our Administrative Professional, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service.Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks.To be successful in this role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

Consistently demonstrates customer service expectations as outlined in the Dignity Health Medical Foundation audit tools.

Consistently demonstrates competence as outlined in the applicable Dignity Health Medical Foundation audit tools and job description.

Routes, manages, prioritizes, and completes tasks every hour or per specific expectations as outlined by Department Supervisor.

Routes appropriate tasks when applicable to the proper individual or group per specific expectations as outlined by Department Supervisor.

Consistently keeps self informed and prepared for any situation.

Collaborates with others to ensure front desk is staffed/covered if incumbent needs to leave work station.

Job Requirements

Required:

• High School diploma or GED General Studies
• Some Medical Office experience in a front office setting
• Excellent interpersonal, organizational, and customer service skills are essential.
• Keyboarding skills and the ability to utilize computer equipment and software are required as is experience with other types of standard office equipment.
• Knowledge of County Computer System must be acquired within the first three weeks of employment.

Preferred:

• Experience with multi-line phones/ACDphones
• Medical terminology