Administrative Supervisor - Grand Jury

Cook-County-State; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Cook County State's Attorney Office is seeking an Administrative Supervisor for the Grand Jury unit. This role supervises administrative staff supporting Grand Jury, Preliminary Hearing, and Branch 66, reporting to the Office Manager.

Responsibilities include coordinating assignments, maintaining records, and ensuring timely communication with internal/external agencies. Strong AOIC knowledge and Word/SharePoint proficiency are essential.

Qualifications

• Excellent verbal and written communication skills; highly organized and able to multitask.
• Thorough understanding of AOIC codes and class order of charges for preliminary hearings.
• Ability to manage a high-volume caseload in a fast-paced environment.
• Proficiency with Microsoft Word and CRIMES system.

Responsibilities

• Maintain CC Time information for the administrative staff assigned to the unit.
• Initiate and administer disciplinary actions as needed.
• Distribute assignments to staff and oversee daily operations.
• Coordinate with Preliminary Hearing Supervising Assistant State’s Attorney.
• Serve as liaison to the Attorney General’s office for scheduling indictments.
• Maintain confidentiality and organize digital records in SharePoint.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

AOIC codes understanding

CRIMES knowledge

Microsoft Word

SharePoint

Tools

Microsoft Word

SharePoint

Job description

Should you have any questions concerning:

The Administrative Services Bureau, please call 312-603-1880

oremail to [e-mail]

Legal hiring for State Attorneys can be directed to

Careers At Cook County State's Attorney Office

Welcome to the Cook County State's Attorney Office Job Board. As one of the largest legal services providers in the nation employing over 700 attorneys, we are committed to not only upholding the law and safeguarding the rights of all citizens, but also fostering a diverse and inclusive work environment that reflects the community we serve.

Whether you are a seasoned professional or just starting your career, the Cook County State's Attorney's Office provides a wealth of opportunities to make a difference and serve the community. We are looking for dedicated individuals who are passionate about justice, equity, and public service.

Our Job Board is regularly updated with opportunities across a range of roles, from legal and administrative to investigative. Each role is integral to our mission and contributes significantly to our office's effectiveness.

By joining our team, you will be part of a dynamic workforce that values integrity, professionalism, and collaboration. You will have the chance to work on meaningful cases, learn from experienced colleagues, and contribute to creating a safer and more just Cook County.

Explore our current openings below and find where you fit in our mission to pursue justice and serve the public.

To do justice in the pursuit of thriving, healthy, and safe communities.

Our Vision:

We're committed to creating a safer, stronger Cook County. That means approaching every case with integrity, demanding accountability, and increasing our presence in the community. Our success is not measured convictions. We believe in doing what's right - fighting for the best, fairest outcomes, whatever form that takes. It's our responsibility to address the historic inequities in our justice system. Everyone deserves a fair shot at justice, regardless of their zip code, paycheck, or the color of their skin.

Job Title:

Administrative Supervisor/Grand Jury

Reports to:

Office Manager

Grade:

18 (union)

Status:

Entry Level (This may vary for internal candidates only)

Location:

2650 S California/Leighton Courthouse

Bureau:

Administrative Services

Division/Unit:

Grand Jury

Primary Function:

To provide supervision for the administrative staff assigned to Grand Jury, Preliminary Hearing and Branch 66 units as well as assist the Assistant State’s Attorney’s assigned to the unit.

Physical Requirements:

Medium Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Maintain CC Time information for the administrative staff assigned to the unit
• Initiate and administer authorized disciplinary actions
• Distribute assignments to staff
• Assist in troubleshooting matters that may arise in the unit
• Facilitate annual staff evaluations
• Work directly with Preliminary Hearing Supervising Assistant State’s Attorney
• Serve as the liaison to the Attorney General’s office for scheduling indictments
• Communicate daily with internal and external agencies, including special units and police agencies
• Utilize various databases as it relates to work in the Grand Jury
• File all necessary documents with the Clerk of the Circuit Court
• Facilitate telephone calls and direct them to the appropriate party
• Copy, file, and email correspondence as necessary
• Maintain confidentiality of information
• Maintain and organize digital records in SharePoint
• Oversee daily operations for the Branch 66 and Branch 98 court call
• Perform other duties and responsibilities as required

Qualifications:

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• The candidate must be proficient in navigating the preliminary hearings process, which includes a thorough understanding of AOIC codes and class order of charges
• The candidate must be able to manage a high-volume caseload daily.
• The candidate must be able to work in a fast-paced environment.
• Knowledge of Microsoft Word applications.
• Working knowledge of CRIMES

Preferred:

• Working knowledge of Clerks and SharePoint.
• Typing speed of 50+wpm.

EEO Message:

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.