Administrative Supervisor - Grand Jury

Cook County State’s Attorney’s Office; Chicago (IL); On-site; USD 72,000 - 88,000; Full time

Job summary

The Cook County State’s Attorney’s Office seeks an Administrative Supervisor for the Grand Jury. You will supervise administrative staff assigned to Grand Jury, Preliminary Hearing, and Branch 66 units, and assist the Assistant State’s Attorney in the unit’s day-to-day operations.

This full-time role, grade 18 (union), is Monday through Friday, 8:30am to 4:30pm, with a salary of $79,895. Strong communication, organizational, and Word/CRIMES skills are required to support timely, accurate court

Qualifications

• Excellent verbal and written communication and strong organizational skills.
• Proficient in navigating preliminary hearings, AOIC codes, and charges classification.
• Able to manage a high-volume daily caseload in a fast-paced setting.
• Proficient with Microsoft Word and related office software.
• Familiarity with the CRIMES system.
• Preferred: SharePoint familiarity.

Responsibilities

• Maintain CC Time information for the administrative staff assigned to the unit
• Initiate and administer authorized disciplinary actions
• Distribute assignments to staff
• Assist in troubleshooting unit matters
• Facilitate annual staff evaluations
• Work directly with Preliminary Hearing Supervising Assistant State’s Attorney
• Serve as liaison to the Attorney General’s office for scheduling indictments
• Communicate daily with internal and external agencies
• Utilize various databases as it relates to Grand Jury work
• File all necessary documents with the Clerk of the Circuit Court
• Facilitate telephone calls and direct them to the appropriate party
• Copy, file, and email correspondence as necessary
• Maintain confidentiality of information
• Maintain and organize digital records in SharePoint
• Oversee daily operations for the Branch 66 and Branch 98 court call
• Perform other duties and responsibilities as required

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Preliminary hearings process

AOIC codes

Class order of charges

Caseload management

Fast-paced environment

Microsoft Word

CRIMES

Tools

SharePoint

Job description

Who We Are

The Cook County State's Attorney's Office (CCSAO) is a diverse and dedicated team of professionals committed to justice and safety for over five-million residents. As the second-largest prosecutor's office in the U.S., the CCSAO prosecutes criminal and regulatory violations across six bureaus and four units with a staff of over 1,200.

Our Mission

To uphold justice and public safety in Cook County by fairly, ethically, and effectively prosecuting crime, supporting victims, and protecting the rights of all residents.

Who We Are Looking For

We are seeking individuals who share our passion for justice, diversity, and the well-being of the community. Whether you are a legal professional, an investigator, or an administrative specialist, we value dedication, integrity, and a commitment to our values of accountability, respect, and fairness. Join our team if you are ready to make a tangible impact, work collaboratively, and uphold the principles of justice with unwavering dedication. At the Cook County State's Attorney's Office, your skills and values will help shape a safer and stronger Cook County.

Administrative Supervisor - Grand Jury

Location: 2650 S California/Leighton Courthouse

Job Title: Administrative Supervisor/Grand Jury

Reports to: Office Manager

Grade: 18 (union)

Salary: $79,895

Status: Entry Level (This may vary for internal candidates only)

Bureau: Administrative Services

Division/Unit: Grand Jury

Application deadline: September 23, 2026

Primary Function

To provide supervision for the administrative staff assigned to Grand Jury, Preliminary Hearing and Branch 66 units as well as assist the Assistant State’s Attorney’s assigned to the unit.

Working Environment

Hours: Monday – Friday: 8:30am – 4:30pm

Physical Requirements

Medium Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities

• Maintain CC Time information for the administrative staff assigned to the unit
• Initiate and administer authorized disciplinary actions
• Distribute assignments to staff
• Assist in troubleshooting matters that may arise in the unit
• Facilitate annual staff evaluations
• Work directly with Preliminary Hearing Supervising Assistant State’s Attorney
• Serve as the liaison to the Attorney General’s office for scheduling indictments
• Communicate daily with internal and external agencies, including special units and police agencies
• Utilize various databases as it relates to work in the Grand Jury
• File all necessary documents with the Clerk of the Circuit Court
• Facilitate telephone calls and direct them to the appropriate party
• Copy, file, and email correspondence as necessary
• Maintain confidentiality of information
• Maintain and organize digital records in SharePoint
• Oversee daily operations for the Branch 66 and Branch 98 court call
• Perform other duties and responsibilities as required

Qualifications

Required

• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• The candidate must be proficient in navigating the preliminary hearings process, which includes a thorough understanding of AOIC codes and class order of charges
• The candidate must be able to manage a high-volume caseload daily.
• The candidate must be able to work in a fast-paced environment.
• Knowledge of Microsoft Word applications.
• Working knowledge of CRIMES

Preferred

• Working knowledge of Clerks and SharePoint.
• Typing speed of 50+wpm.

Equal Employment Opportunity

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.

Our Commitment

We are dedicated to ensuring fair treatment for all and fostering a diverse, professional, respectful workplace that reflects the communities of Cook County.