Administrative Staff Specialist (Bilingual)

Biogensys; Phoenix (AZ); On-site; USD 25,000 - 30,000; Full time

Job summary

Biogensys is seeking an Administrative Staff Specialist (Bilingual) for a client in Phoenix, AZ. The role supports courtroom operations, coordinates with court staff, and ensures smooth hearings from preparation to wrap-up.

Responsibilities include data entry in iCIS, calendar management, assisting victims and parties, and handling office technology like eCourtroom equipment. Fluency in Spanish and English is required; some travel and security checks apply.

Qualifications

• High School diploma or GED required.
• Experience in legal or court-adjacent environments preferred.
• Bilingual in Spanish/English strongly preferred.

Responsibilities

• Interacts with the public, attorneys, case managers, court staff and interpreters.
• Prepares courtroom for hearings and coordinates actions with Courtroom Clerk.
• Performs data entry of hearing outcomes into iCIS in real time.
• Manages court calendars, calls parties for hearings and ensures court readiness.

Skills

Communication

Critical thinking

Attention to detail

Relationship building

Decision making

Task prioritization

Education

High School diploma or GED

Tools

MS Outlook

MS Word

MS Excel

iCIS

OnBase

eFile

Multi-line phone system

Copy/Fax machine

Job description

We are hiring a Administrative Staff Specialist (Bilingual) for one of our clients in Phoenix, AZ.

Essential Job Tasks

• Interacts directly with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
• Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process. Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues.
• Assist victims and the State during proceedings.
• Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information needed for court from litigants, communicate cases called with Judicial Officer.
• Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information.
• Assists with case processing, setting hearings, and providing hearing dates during court proceedings.
• Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time to maintain updated data, modify existing records, or initiate court ordered actions.
• Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.
• Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request.
• Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications:
• Legal research methods and techniques
• Court policies, procedures, and operations
• State laws, rules, and regulations.

Skills Required

• Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people
• Utilizing the following programs and equipment; Microsoft Outlook, Word, & Excel; iCIS, OnBase, eFile, multi-line telephone system, copy machine, e-courtroom equipment, and fax machine.
• Critical thinking and evaluating information to determine the best solution
• Ability To: Perform work tasks with attention to detail
• Establish and maintain effective working relationships with others
• Make sound decisions in accordance with regulations, policies and procedures
• Ability to prioritize tasks and re-prioritize tasks based on importance and time sensitivity Essential Job Tasks (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

Experience Required

• Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities OR Combined Education and Experience Qualifications:
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.
• Our Preferred Candidate Has:
• Bilingual in Spanish/English
• Experience within a courtroom environment; maintaining order and integrity of the court process
• Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy/fax machine Knowledge,

Education Required

• High School diploma or GED.

Work Hours

• 8:00 AM - 5:00 PM

Additional Information

• Background check and fingerprinting will be conducted by the Judicial Branch of Arizona in County.
• Selected candidate will be working at courthouse and will be going through security daily for work.
• Working Conditions: While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking.
• The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms.
• Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

About Us

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry.