Administrative Staff I/Dispatcher

Terracon Consultants, Inc.; Town of Gates (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an enthusiastic Administrative Assistant to join their dynamic team. This role involves providing essential support to a department, managing correspondence, and ensuring smooth office operations. With a focus on quality and safety, you'll play a vital part in maintaining organizational standards. Join a company that values its employee-owners and offers a comprehensive benefits package, including medical, dental, and educational reimbursement. If you're ready to take the next step in your career with a supportive team, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Education Reimbursement

Bonus Programs

Qualifications

• Limited experience in office support activities required.
• Ability to maintain files and manage correspondence.

Responsibilities

• Provides general administrative support under supervision.
• Operates switchboard and screens calls.
• Maintains files and prepares reports.

Skills

Office Administration

Data Entry

Communication Skills

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Job Description
General Responsibilities:
Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company.

Essential Roles and Responsibilities:

• Under direct supervision, provides general administrative support to a department and/or group of professionals of a basic and routine nature.
• Operates the switchboard. Screens calls and forwards messages. Greets visitors and informs office staff of arrival.
• Type correspondence, documents and spreadsheets. May input data into databases.
• Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs or tables as necessary.
• Receives and responds to routine correspondence following established procedures.
• Maintains files of correspondence, reports, records and contracts.
• Opens, sorts and routes mail to the appropriate persons.
• Makes copies and files various documents.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Requirements:

• High school diploma or equivalent.
• Limited experience performing office support activities required.
• Valid driver's license with acceptable violation history.

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience.
Minimum $19.00 - Maximum $26.75
About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.