Administrative Sr Assistant

Zimmer Biomet; Austin (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

Zimmer Biomet in Austin seeks a Sr Admin Assistant to provide comprehensive administrative support, manage facility operations, and assist with procurement and onboarding. The role involves coordinating travel, calendars, and internal communications with HR and facilities teams.

The position is onsite and requires strong organizational, multitasking, and customer service skills, plus experience with Netsuite and Jira and familiarity with ERP/MRP systems.

Qualifications

• High School Diploma or equivalent and 4 years of relevant experience required.
• Bachelor's degree preferred; experience with Netsuite and Jira is valued.
• Familiarity with FDA-regulated and/or ISO 13485 environments is a plus.

Responsibilities

• Provide administrative support to key stakeholders, including calendar management and travel logistics.
• Coordinate onboarding, site readiness, and cross-functional plans with HR and Communications.
• Manage receptionist duties, office supplies, and overall facility operations.
• Support procurement, vendor onboarding, purchase orders, and invoice tracking.
• Coordinate events, tours, and branding activities; maintain documentation and trackers.
• Assist with HSE initiatives, security, and business continuity programs.

Skills

Interpersonal skills

Customer service

Organizational skills

Communication skills

Multitasking

Education

High School Diploma or equivalent

Bachelor's Degree

Tools

Netsuite

Jira

ERP/MRP systems

Job description

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient’s mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. To support our talented team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards. We are committed to creating an environment where every team member feels inspired, invested, cared for, valued, and have a strong sense of belonging.

What You Can Expect

The Sr Admin Assistant is responsible for providing administrative support to key stakeholders, facility management, visitor planning and coordination, procurement/purchasing tasks, and support for site Health, Safety and Environment (HSE) Initiatives.

This is an onsite position.

How You'll Create Impact

• Administrative & Executive Support

• Provide comprehensive administrative support to key stakeholders, including calendar management, travel booking/logistics, and general site support

• Support onboarding of new hires by coordinating site readiness and plans with relevant functions

• Prepare and support internal visual communications (e.g., office newsletters) in collaboration with Communications and HR teams

• Support line managers and leadership with facility-related projects and ad hoc site initiatives as required

• Facilities, Workplace & Employee Experience

• Act as the primary point of contact for customers and visitors, delivering a world-class reception and customer service experience

• Manage office reception, supplies, and overall facility operations to ensure smooth day-to-day functioning

• Coordinate office, facility, and HSE-related vendor relationships (cleaning, repairs, facilities, security, HSE, etc.), including serving as a liaison with the landlord and Property Manager

• Track facility-related expenses and budgets

• Coordinate internal and external events, corporate tours, and branding activities, including all facility and site-related arrangements

• Manage facility documentation, remote archiving, inventory, and administrative trackers

• Procurement, Purchasing & Logistics

• Administer vendor and procurement processes, including vendor onboarding documentation, purchase order creation, invoice tracking, timely submission, and compliance with procurement policies

• Coordinate purchasing activities for office, facility, and operational needs, supporting the procurement process from requisition through receipt of goods and services

• Maintain procurement trackers, monitor order status and delivery timelines, and partner with internal stakeholders and suppliers to support timely fulfillment of business needs

• Support inventory administration, shipping/logistics coordination, and related documentation to ensure efficient movement and tracking of materials and equipment

• Health, Safety & Environment (HSE), Security & Business Continuity

• Support the administration and coordination of facility-related HSE, security, and business continuity programs in partnership with HR, Compliance, EHS subject matter experts, and other relevant stakeholders

This is not an exhaustive list of duties or functions and might not necessarily comprise all the essential functions for purposes of the Americans with Disabilities Act.

What Makes You Stand Out

• Strong interpersonal, customer service, organizational and communication skills

• Ability to multitask

• Friendly and upbeat demeanor

• Excellent computer skills with a high degree of proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.

• Experience with billing and accounts receivable desirable

Your Background

• High School Diploma or equivalent and 4 years of relevant experience required.

• Preferred:

• Bachelor's Degree

• Experience with Netsuite and Jira.

• Experience in FDA-regulated and/or ISO 13485 environments, preferably within the medical device industry.

• Working knowledge of purchasing controls under 21 CFR Part 820, including Purchasing Controls (820.50).

• Experience working with suppliers.

• Familiarity with ERP/MRP systems, documentation control, and supporting audit/compliance activities.

• Certification in import/export compliance, customs regulations, or international trade.Hazardous materials shipping certification (DOT, IATA, or IMDG).

Travel Expectations

Up to 10%

Expected Compensation Range

$24.50 - $30.75 / hour USD

EOE