Administrative Specialist - Training & Development Team

Talbert House; Cincinnati (OH); On-site; USD 36,000 - 42,000; Full time

Job summary

Talbert House in Cincinnati, OH is seeking an Administrative Specialist to provide essential administrative, financial, data, scheduling, and customer service support to keep department operations organized and efficient.

This role collaborates with staff, clients, vendors, and management to support program goals and reporting requirements, while maintaining confidentiality and professional boundaries in a fast-paced environment.

Qualifications

• Associate degree or equivalent experience required.
• Two years of administrative support experience preferred.
• Valid driver's license and current auto insurance.

Responsibilities

• Provide day-to-day administrative assistance and document preparation.
• Process invoices and financial documentation with accuracy.
• Coordinate calendars, appointments, and department activities.
• Enter and maintain client and departmental data with confidentiality.
• Scan, copy, organize, and maintain files meeting deadlines.
• Review files for accuracy and compliance with requirements.
• Prepare routine reports and presentations for program reporting.
• Assist with special projects and front-desk duties as needed.

Skills

Communication skills

Customer service

Confidentiality

Organizational skills

Multitasking

Independent work

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Specialist - Training & Development Team

Full Time Administrative 2600 VICTORY PARKWAY, Cincinnati, OH, US

2 days ago Requisition ID: 1795

Salary Range: $17.20 To $20.00 Hourly

Position Summary

The Administrative Specialist provides essential administrative, financial, data, scheduling, and customer service support to keep department operations organized, accurate, and efficient. This role works closely with staff, clients, vendors, and management to support program goals, agency standards, and reporting requirements.

Key Responsibilities

• Administrative Support: Provide day-to-day administrative assistance, correspondence, document preparation, and Microsoft Office/Outlook support.

• Financial Support: Process invoices, financial documentation, and data accurately and on time. Perform basic to intermediate accounting tasks and identify discrepancies for management review.

• Scheduling: Coordinate calendars, appointments, client meetings, and department activities with accuracy and efficiency.

• Data Management: Enter, update, and maintain client and departmental data while ensuring accuracy, completeness, and confidentiality.

• Records Management: Scan, copy, organize, and maintain electronic and paper files, ensuring documentation is complete and meets agency and funder deadlines.

• Audits & Compliance: Review client, employee, and departmental files for accuracy, completeness, and compliance with agency and funder requirements.

• Reporting: Prepare routine reports, presentations, and other documentation to support department and program reporting needs.

• Project Support: Coordinate assigned projects and provide administrative support for departmental initiatives and special projects.

• Customer Service: Deliver professional, responsive service to clients, staff, vendors, and visitors. Answer phones, greet visitors, manage front-desk activities, and communicate with outside vendors as needed.

• Additional Duties: Perform other duties and special projects as assigned.

Required Knowledge, Skills & Abilities

• Excellent written, verbal, and interpersonal communication skills.

• Strong customer service and relationship-building skills.

• Ability to maintain confidentiality and appropriate professional boundaries.

• Ability to learn and follow program, contract, and funder requirements.

• Strong organizational, analytical, and multitasking skills.

• Self-motivated with the ability to work independently and collaboratively.

• Intermediate computer skills, including Microsoft Office, spreadsheets, word processing, formulas, tables, graphics, and document formatting.

• Strong administrative and clerical skills, including reception, recordkeeping, and general office operations.

• Strong English grammar and composition skills.

Agency Values

Advocacy Collaboration Compassion Inclusion Integration Integrity Quality Respect

Minimum Qualifications

• Associate degree in a related field or equivalent experience.

• Two years of administrative support experience.

• Valid driver's license and current auto insurance.

Essential Functions & Physical Demands

• Mobility: Driving as required by job duties; frequent to constant sitting; occasional standing and walking.

• Physical: Frequent to constant reaching and handling; occasional bending, stooping, kneeling, crouching, and balancing.

• Sensory/Communication: Frequent to constant talking and use of near- and mid-range vision; occasional far vision, depth perception, and field-of-vision requirements.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.