Administrative Specialist – SSSP/Advantage Program

Reading Area Community College; Reading (Berks County); On-site; USD 33,300 - 40,700; Full time

Job summary

Reading Area Community College is seeking an Administrative Specialist for the SSSP/Advantage Program. You will support daily office operations, data entry, and event coordination in a fast-paced college setting in Reading, PA.

The role requires strong organizational and communication skills, proficiency with standard office software, and the ability to learn the college information system. Working hours are Monday–Friday with some evenings/weekends as needed; salary is $37,000 annually with

Qualifications

• High School Diploma.
• Two (2) years of full-time secretarial experience in a business office.
• Preferred: Associate’s Degree.
• Preferred: Bi-lingual English/Spanish.
• Preferred: Experience in overcoming educational and economic obstacles.
• Preferred: Knowledge of the needs of low-income, first-generation college students.

Responsibilities

• Handle routine duties for the Advantage Team including secretarial tasks such as typing, word processing, database/spreadsheeting, record keeping, filing, telephone calls, and taking minutes at staff meetings.
• Greet visitors and respond to inquiries including walk-ins, mail-ins, and phone-ins.
• Create, update, and maintain program files for Advantage Program students, electronic and physical.
• Order office and instructional supplies, furniture, equipment through proper RACC procedures.
• Schedule and manage staff calendars and meetings; assist in scheduling and budgeting for events.
• Learn new computer programs and utilize the College’s student information system.
• Create content, maintain and monitor the department’s social media accounts.
• Maintain files of students who completed the financial literacy component of the grant.
• Prepare annual performance report data; maintain records with data integrity.
• Orient new students to the Advantage Program.
• Assist program materials for workshops and programs.
• Provide students with information about program services, events and workshops.
• Coordinate with Peer students regarding payroll and program tasks.
• Assist Student Support Specialists with outreach to schedule appointments.
• Perform other related duties as assigned.

Skills

Highly Organized

Interpersonal & communication skills

Learn and utilize Colleague/Student AC

Education

High School Diploma

Two years of full-time secretarial experience

Associate’s Degree

Bi-lingual English/Spanish

Experience helping first‑generation students

Tools

Colleague

Student Access

Job description

Job Details

Title:Administrative Specialist – SSSP/Advantage Program Announce date:07/20/2026 Apply by date:07/31/2026 Application status:Accepting Applications Position type: Full-time Salary:$37,000 per year Working hours:

Working hours for this position consist of a 7.5-hour period Monday through Friday exclusive of a ½ hour or 1-hour lunch Specific hours to be agreed upon between the supervisor and employee at the onset of employment. These hours may require occasional evening and weekend work. The hours may be modified based on the needs of the SSSP/Advantage Program with advance notice and mutual consent of the employee and the supervisor.

Background Check

If you are chosen for this position, a background check will be required. Full details regarding the background check are available here.

Summary

Work as a member of the Advantage Team to provide office assistance and data entry duties. Responsibilities will include assisting with the daily operations of the office, events, activities and workshops, maintaining student records/files, assisting with communicating and providing services to Advantage Program students and data management.

Essential Duties and Responsibilities

1. Work cooperatively as a member of the Advantage Program to handle routine duties for the Advantage Team including but not limited to performing secretarial duties such as typing, word processing, database/spreadsheeting, record keeping, filing, telephone calls, and taking minutes at staff meetings.
2. Serve as initial point of contact to greet visitors and to respond to inquiries including walk-ins, mail-ins, and phone-ins.
3. Create, update, and maintain program files for Advantage Program students, both electronic and physical.
4. Order all office and instructional supplies, furniture, equipment through proper RACC methods/procedures.
5. Schedule and manage staff calendars to setup appointments, staff and other meetings. Assists in scheduling vendor meetings/events and helps with the budget calculations for these events and program purchases.
6. Learn new computer programs as required. Utilize the College’s student information system and all other computer software programs as required.
7. Create content, maintain and monitor the department’s social media accounts.
8. Maintain the files of the students that completed the required financial literacy component of the grant.
9. Research, collect, compile, and perform high level calculations and comparison record data for Advantage Program Annual Performance Report. Maintain all record keeping, files, and data management as required by the college and grant, ensuring data integrity.
10. Assist Advantage Team in orienting new students to the Advantage Program.
11. Assist Program Director and Specialist with preparing materials for workshops and programs including but not limited to career, transfer, financial literacy, and academic development.
12. Provide students with information about program services, events and workshops.
13. Work closely with Peer students to ensure they are operating within the college policies and in noting the status of the program tasks assigned. In absence of the Director, approve Peer student work hours to ensure payroll is complete timely.
14. Assist Student Support Specialists with student outreach to schedule appointments and assist in directing students to resources at RACC.
15. Perform other related duties as assigned by supervisor.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Required

1. High School Diploma
2. Two (2) years of full-time secretarial experience in a business office

Preferred

1. Associate’s Degree
2. Bi-lingual English/Spanish
3. Experience in overcoming educational and economic obstacles
4. Knowledge of the needs of low-income, first-generation college students

Computer Skills

Must be proficient in the use of Internet, Microsoft Office, spreadsheet, and word processing software.

Other Skills & Abilities

• Highly Organized
• Must be able to learn and utilize Colleague and Student Access.
• Excellent interpersonal and communication skills
• Conduct yourself in a professional manner and exhibit a positive image for RACC at all times.

Communication Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to participants, staff, school personnel, and other RACC employees.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk, sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

FOR ANNUAL SECURITY AND CRIME STATISTICS REPORTS

https://www.racc.edu/about-racc/clery