Administrative Specialist - Smith County

Arrow Child & Family Ministries; Tyler (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Parental Paid Leave

Retirement savings plan with company 1

Paid time off and holiday pay

Mileage reimbursement

Tuition reimbursement

Company sponsored learning and develop

Job summary

Arrow Child & Family Ministries seeks an Administrative Specialist to provide essential support to unit supervisors and staff. You will interact with CPS and state agencies, prepare reports, and maintain case records while functioning in a team and autonomous setting.

The role requires a high school diploma or GED and about 1 year of administrative experience in social services. You will handle data entry, legal notices, scheduling, and notary duties in a compliance-focused environment.

Qualifications

• High School Diploma or GED is required.
• 1 year of full-time administrative support or related social services experience.
• Ability to interact with CPS and state agencies.

Responsibilities

• Perform data entry and upload vital documents for compliance purposes.
• Prepare and maintain statistical reports, case control systems, case records and related files for the unit.
• Type correspondence, meeting notes and other documents to support work of the unit and file related documents.
• Attend court hearings, maintain detailed notes for entry into program system and track court orders.
• eFiling & service of necessary case related documents.
• Provide program and agency information & reports and/or referrals to community resources; attend meetings as necessary.
• Prepare and send legal notices of hearings and conferences; create conference schedules.
• Procurement for unit needs as required.
• Create and distribute on-call scheduling and other unit schedules as necessary.
• Stand as the designated Notary for unit.
• Promote and demonstrate respect for cultural diversity among coworkers and contacts.
• Perform duties within contract, state and federal regulations, company policy, and regulatory standards.
• May drive vehicles and complete company vehicle training.

Skills

Data entry

Communication

Teamwork

Autonomy

Notary

Education

High School Diploma or GED

Job description

Overview

The 4Kids4Families Administrative Specialist will provide administrative support to unit supervisors and staff. The position interacts routinely with Child Protective Services (CPS) and other state agencies. The ideal candidate will be able to work and communicate effectively across different departments with diverse services, populations, and staff, as well as work effectively in a team environment and autonomously.

Benefits Include

• Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions.
• Parental Paid Leave
• Retirement savings plan with company match.
• Paid time off and holiday pay.
• Mileage reimbursement.
• Tuition reimbursement available.
• Company sponsored learning and development

Responsibilities

Other duties may be assigned as necessary.

• Perform data entry and upload vital documents for compliance purposes.
• Prepare and maintain statistical reports, case control systems, case records and related files for the unit.
• Type correspondence, meeting notes and other documents to support work of the unit and files related documents.
• Attend court hearings, maintain detailed notes for entry into program system as well as track court orders, entry of legal actions and statuses.
• eFiling & service of necessary case related documents.
• Provide program and agency information & reports and/or makes referrals to other community resources; attend meetings as necessary.
• Prepare and send legal notices of hearings and conferences; create conference schedules.
• Procurement as necessary for unit needs.
• Create and distribute on-call scheduling and other unit schedules as necessary.
• Stand as the designated Notary for unit.
• Promote and demonstrate appropriate respect for cultural diversity among coworkers and all work-related contacts.
• Perform all duties within contract, state and federal regulations, company policy, and regulatory agency standards.
• May be required to drive vehicles, be insurable with our auto insurance provider, and complete company vehicle training.

Qualifications

High School Diploma or GED required. 1 year full-time administrative support, general office, clerical, secretarial or experience in social services.