Administrative Specialist Senior

Commonwealth of Kentucky; Louisville (KY); On-site; USD 41,000; Full time

Job summary

The Commonwealth of Kentucky is seeking an Administrative Specialist Senior to support the Division of Probation and Parole with accreditation processes. Candidates should have strong communication skills and a Bachelor's degree, along with administrative experience. This full-time role promises the opportunity to impact community safety and efficiency.

Qualifications

• Bachelor's degree is required.
• Three years of professional administrative experience or equivalent.
• Additional training may substitute for experience.

Responsibilities

• Coordinate departmental compliance and accreditation activities.
• Organize and maintain data input accuracy.
• Compile reports and presentation materials.

Skills

Communication

Multitasking

Data Analysis

Education

Bachelor's degree

Tools

Excel

Outlook

Job description

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Commonwealth of Kentucky provided pay range

This range is provided by Commonwealth of Kentucky. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,682.88/yr - $40,682.88/yr

Description

Creating a better, safer Kentucky.

If you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist Senior. This position is primarily an administrative position with the division. This position will assist with all duties associated with the accreditation process for the division. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.

Responsibilities Include, But Are Not Limited To, The Following

• Communicate with staff and supervisors to coordinate completion of required work.
• Trained to assist with providing information to departmental field staff regarding departmental policy changes and maintenance of accreditation and all departmental compliance records.
• Organize the department’s monthly data collection and maintain accuracy of data input within the agencies data management system.
• Coordinate activities related to American Correctional Association (ACA) accreditation including but not limited to development and monitoring of operational compliance, review of compliance standards in field offices, coordinates training and development of field staff regarding ACA requirements.
• Maintain safety reports, documentation and workplace safety compliance.
• Compile reports and statistical information into a professional report.
• Coordinate meetings, prepare correspondence and presentation material.
• Ability to compile presentation information into a presentation format and assist with training as required.
• Complete and maintain required training associated with job duties.
  
  

Preferred Knowledge/Skills/Abilities:

• Kentucky Offender Management data base knowledge and process.
• Ability to work independently and with limited supervision
• Strong written and oral communication skills
• Ability to multitask
• Ability to prioritize multiple assignments
• Willing to take on additional task as assigned
• Think critically and analyze data
• Familiar with Excel and Outlook
• Positive and helpful attitude to support the district and division as a whole
• Ability to adapt to the ever-changing needs of the Department and Division
  
  

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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