Administrative Specialist

Commonwealth of Kentucky; Ashland (KY); On-site; USD 36,000 - 54,000; Full time

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist in Ashland, KY, within the Department of Juvenile Justice. The role requires a bachelor’s degree and at least one year of professional administrative or business experience.

It involves ACA liaison work, SOP development, and managing training records, with opportunities for advancement. The position is full-time in the Executive Branch, with 18A pay and a 37.5-hour workweek.

Qualifications

• Bachelor's degree required.
• At least one year of professional administrative or business experience.
• Education may substitute for experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience may substitute for the required education on a year-for-year basis.

Responsibilities

• Serves as facility American Correctional Association (ACA) liaison; gathers, coordinates, compiles and reviews documents for ACA.
• Analyzes ACA documents to determine compliance for Standard Operating Procedure (SOP).
• Helps develop SOP to ensure compliance with policies.
• Reviews, compiles and prepares operation records and reports.
• Maintains employee training records and requirements.
• Coordinates training for staff.
• Responds to verbal inquiries from general public and facility staff.

Skills

Professional experience

Education

Bachelor's degree

Job description

Job Information

Job Title: Administrative Specialist

Pay Grade: 12

Salary: $36,426.00 - $53,568.48 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Justice & Public Safety Cabinet | Department of Juvenile Justice

Location: 2420 Roberts Drive Ashland, KY 41102 USA

Advertisement Closes: 10/6/2026 (11:59 PM ET)

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of theCommonwealth. While striving to hold youth accountable for their actions, the Department creates opportunitiesfor sentenced, committed, probated, or detained youth to develop social and career skills that will equip themfor re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriateplacement possible. We aspire to be a premier team of professionals committed to providing life-changingservices resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice, please visit: https://djj.ky.gov

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected toperform all duties to the best of their ability, act in a responsible manner at all times, demonstrateleadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position thatrequires maturity, reliability, and self-discipline. Career growth and advancement are encouraged throughtraining and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due toother applicable state or federal laws, employees in this position are prohibited from using medical cannabis.

If you need additional information about this prohibition, you may contact the agency point of contact foradditional information.

Responsibilities include, but are not limited to, the following:

• Serves as facility American Correctional Association (ACA) liaison; gathers, coordinates, compiles andreviews documents for ACA.


• Analyzes ACA documents to determine compliance for Standard Operating Procedure (SOP).


• Helps developSOP to ensure compliance with policies.


• Reviews, compiles and prepares operation records and reports.


• Maintains employee training records andrequirements.


• Coordinates training for staff.


• Responds to verbal inquiries from general public and facility staff.

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.


• EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.


• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.


• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.


• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Hope Smith at [e-mail] or 606-920-2085.

Equal Opportunity Employer

An Equal Opportunity Employer M/F/D