Administrative Specialist (Psychology)

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 48,000; Full time

Job summary

Florida State University in Tallahassee seeks an Administrative Specialist in the Department of Psychology to oversee front office operations and clinic financials. You will handle client service requests, check-ins, and supervise part-time staff, while assisting in budgeting, billing, and procurement for Psychology Clinic funds.

The role requires a Bachelor's degree with experience or an equivalent combination with six years for high school graduates.

Qualifications

• Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience.
• Post-high school education may substitute for experience at the equivalent rate.
• Experience with budgets, financial data, and Excel is preferred.

Responsibilities

• Coordinate and oversee daily front office operations, including handling initial client service requests and check-in for client appointments.
• Monitor and maintain clinic operating funds, budgets, billing, procurement, and ledger reconciliations; ensure HIPAA and FERPA compliance.

Skills

Budgeting

Crisis management

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Department

Department of Psychology | Florida State University College of Arts & Sciences

Department

Department of Psychology | Florida State University College of Arts & Sciences

Responsibilities

The administrative specialist is responsible for coordination and oversight of daily front office operations, including handling initial client service requests, facilitating check-in for client appointments, recruiting, hiring, training, and supervising part-time office assistants.

The administrative specialist is responsible for day to day activities related to the Psychology Clinic and Anxiety and Behavioral Health Clinic operating funds, including assisting in developing, monitoring, and adhering to annual operating budgets. Client billing, procurement, and monthly ledger reconciliations are required. The administrative specialist also monitors, coordinates renewals for, and maintains security of clinic inventory including for equipment, facilities, and specialized clinical materials. Adherence to HIPAA and FERPA is required.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post-high school education may substitute for experience at the equivalent rate.)

Preferred Qualifications

Experience working with budgets, financial data, and Microsoft Excel, including the ability to organize, analyze, and maintain financial information is preferred.

The ability to prepare and monitor a budget is required as is knowledge of computer applications and functions. The administrative specialist must be able to deal with crises, manage sensitive information, and adhere to ethical business practices and behavior.

Anticipated Salary Range

Anticipated starting salary for the position is in the mid-$40,000s.

FSU Total Rewards

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Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.