Administrative Specialist - Planning and Environmental Services

Winona County; Winona (MN); On-site; Full time

Job summary

A leading county office in Winona seeks an Administrative Specialist to support the Planning and Environmental Services Department. The ideal candidate will perform various administrative tasks, manage clerical staff, and ensure effective communication with the public. Strong organizational skills and the ability to multitask are essential for meeting deadlines. This full-time role offers a competitive salary based on qualifications and experience.

Qualifications

• High school diploma plus one year of post-secondary education and three years of related experience.
• Knowledge of office procedures and records management.

Responsibilities

• Manage administrative functions and supervise clerical staff.
• Prepare minutes, agendas, and correspondence.
• Handle public inquiries and maintain files.

Skills

Communication

Problem-solving

Confidentiality

Education

High school diploma

Post-secondary education

Tools

Microsoft Office

Job description

Administrative Specialist - Planning and Environmental Services

Job Category: Administrative Support

Requisition Number: ADMIN001546

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• Posted: May 14, 2025
• Full-Time

Locations

Showing 1 location

County Office Building
202 W 3rd St
Winona, MN 55987, USA

Application Deadline: until 4:00 p.m. May 27, 2025

Position Overview: This role supports the Planning and Environmental Services Department by performing administrative tasks such as answering inquiries, assisting citizens, and preparing meeting materials. The ideal candidate is highly organized, capable of multitasking, adaptable, and possesses strong communication skills to meet deadlines.

Compensation: Starts at $23.30/hour (DOQ) with potential up to $30.46/hour (2024 wages).

Characteristics of Class

Under supervision, performs a variety of administrative duties to support departmental functions, including clerical work of moderate complexity, training staff, and managing administrative processes.

Examples of Duties

• Manage administrative functions; train and supervise clerical staff.
• Prepare minutes, agendas, correspondence, and reports.
• Handle public inquiries, process payments, and oversee financial reports.
• Work with real estate transaction data and reports.
• Schedule appointments and maintain calendars.
• Serve as receptionist and interpret policies for the public and staff.
• Maintain files, records, and statistics; operate office equipment.
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

• High school diploma plus one year of post-secondary education and three years of related experience, or four years of related experience.
• Knowledge of office procedures, Microsoft Office, records management, and forms control.
• Excellent verbal and written communication skills.
• Typing speed of 60 WPM; ability to transcribe dictation.
• Problem-solving skills, ability to work independently, and maintain confidentiality.
• Ability to develop effective relationships and perform complex arithmetic.

Additional requirements include passing a background check and understanding complex instructions.

For full classification details and ADA requirements, click here.

Benefits statement available here.

Additional Sections

Qualifications, Skills, Behaviors, Motivations, Education, Experience, Licenses & Certifications: Details are provided in the full job description.

Equal Opportunity Employer. Applicants will be notified of rights under federal employment laws. For more information, review the Know Your Rights notice from the Department of Labor.