Administrative Specialist - Planning

General Dynamics - Bath Iron Works; Bath (ME); On-site; USD 53,000 - 84,000; Full time

Benefits offered by this job

Medical & dental insurance

401(k) retirement plan

Flexible spending accounts / HSAs

Life and disability insurance

Paid holidays & PTO

Health coaching

Onsite health services

Job summary

General Dynamics – Bath Iron Works is seeking an administrative professional to support the Planning Department. You will help manage budgets, run data reports, and coordinate onboarding and communications across teams.

The role emphasizes strong organizational skills, attention to detail, and the ability to produce clear presentations for leadership reviews. A collaborative, team-oriented environment supports ongoing development and efficiency improvements.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 3 years’ experience in an administrative role or similar.
• Excellent oral and written communication skills.
• Strong organizational and interpersonal skills.
• Strong data analytical skills; ability to simplify complex info into spreadsheets.

Responsibilities

• Ensure workplace safety compliance and support Safety Action Team initiatives.
• Manage Planning Department overhead spending and budget.
• Perform Time Accounting (WFM) and PeopleSoft administration; develop reports and dashboards.
• Oversee onboarding of new employees including IT asset/access requests.
• Coordinate meetings, communications, and office organization among departments.

Skills

Communication

Organization

Analytical skills

Team collaboration

Problem solving

Education

Associate degree (finance / business / operations)

Tools

MS Excel

MS Word

Outlook

MS Access

SharePoint

Job description

We offer a competitive salary for this role, with an expected range of $52,800 - $84,200/yr. The final offer will depend on your experience, skills, and overall qualifications. General Dynamics – Bath Iron Works also provides a variety of benefits including medical & dental insurance coverage, 401(k) retirement savings plan, flexible spending accounts/HSAs, life and disability insurance, company paid holidays, paid time off (PTO), health coaching, athletic trainers, employee assistance programs and onsite health services.

Key Responsibilities

Safety Leadership

• Ensure workplace conditions are compliant with company safety standards and actively participate in the Safety Action Team (SAT) and help lead initiatives.

Project Execution

• Management of the Planning Department overhead spending and budget.
• Perform regular Time Accounting (WFM) and PeopleSoft Administration.
• Collect data, prepare presentations, and perform record‑keeping duties to manage department Viz Boards, Plans of the Week (POW), Digital Dashboards, and support Operational Performance Improvement Plans (OPIP), leveraging enhanced data visualization tools where applicable.
• Assist in developing statistical reports and presentations for the department.

Training and Development

• Ensure proper onboarding of new employees to the organization including submitting IT asset and access requests.

Team Collaboration and Communication

• Compose correspondence as needed between different departments and external stakeholders.
• Coordinate meetings and conference room schedules.
• Coordinate employee seating and general office organizational efforts.
• Maintain Organizational charts.

Continuous Improvement

• Champion Business Operating System (BOS) principles and productivity enhancements across the Planning organization.
• Identify and eliminate non-value-added activities, followed by implementation of process improvements while leveraging A3 problem‑solving structured approach.
• Associate’s degree in finance, Business Management, Operations Management, or equivalent combination of education and experience.
• Equivalent experience may include progressively responsible administrative or project coordination roles within technical or industrial environments.
• 3 years’ experience in an administrative role, or a combination of similar experience.
• Excellent oral and written communication skills required.
• Strong organizational and interpersonal skills are required.
• Attention to detail and strong problem‑solving skills.
• Strong data analytical skills, with the ability to organize and simplify complex information into various spreadsheets.
• Experience in creating professional‑quality presentations for leadership review preferred.
• Demonstrated proficiency with computer applications including MS Excel, MS Word, Outlook, MS Access.
• Experience with Microsoft SharePoint site development strongly preferred.
• Ability to manage and prioritize work with minimal supervision.
• Proven ability to work in a team environment.
• Enthusiasm for taking on new challenges, desire for follow-through.
• An understanding of Earned Value Management (EVM) principles preferred.Demonstrated ability to coordinate multiple concurrent priorities and maintain accuracy under tight deadlines.