Administrative Specialist - Operations & Grants Support

University of Delaware; Newark (DE); On-site; USD 45,000 - 58,000; Full time

Job summary

University of Delaware in Newark, DE seeks an Administrative Specialist to support the KAAP Department. Under limited supervision, you will manage department operations, prepare high-level correspondence, and support procurement, budget, and reporting processes.

You will train staff on UDX/Concur, handle sensitive information, and coordinate space and equipment plans for research activities. The role demands strong organizational skills, attention to detail, and the ability to balance multiple

Qualifications

• Ability to use advanced techniques in word processing, spreadsheet, database, webpage and presentation software.
• Ability to gather data using a variety of data sources and generate accurate reports.
• Ability to communicate and interact with people of all ages and diverse backgrounds.

Responsibilities

• Assist with daily department operations ensuring compliance with policies.
• Provide guidance on university policy, financial operations, and administrative matters.
• Develop and maintain office management systems to optimize efficiency.
• Prepare high-level correspondence for department leadership and manage confidential information.
• Create and manage department data using Excel; generate reports for planning.

Skills

Office software proficiency

Data reporting

Communication

Education

Bachelor’s Degree + 3 years experience

Higher education experience preferred

Job description

University of Delaware in Newark, DE seeks an Administrative Specialist to support the KAAP Department. Under limited supervision, you will manage department operations, prepare high-level correspondence, and support procurement, budget, and reporting processes.

You will train staff on UDX/Concur, handle sensitive information, and coordinate space and equipment plans for research activities. The role demands strong organizational skills, attention to detail, and the ability to balance multiple