Administrative Specialist & Office Coordinator

Suffolk County Sheriff's Department; Boston (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Suffolk County Sheriff's Department in Boston seeks a detail-oriented administrative support specialist to provide secretarial services for the department, handle correspondence, schedule meetings, and maintain records with accuracy and discretion.

Requires proficiency in Microsoft Office, ability to type at least 40 WPM, strong written and verbal communication, and the ability to learn department procedures. High school diploma or secretarial training preferred.

Qualifications

• High school diploma or secretarial training (or equivalent)
• Proven typing speed of at least 40 WPM
• Strong organizational skills with ability to maintain accurate records
• Excellent verbal and written communication skills
• Flexibility and willingness to learn department procedures

Responsibilities

• Provide administrative and/or secretarial support for the Department and assigned supervisors
• Answer phones, greet visitors, screen inquiries, and take messages as needed
• Prepare and type correspondence, reports, and memoranda from rough drafts or oral instructions
• Take notes at meetings and prepare minutes for distribution
• Compile statistical information and maintain office records and filing systems
• Research information and exercise judgment on relevance to assigned tasks
• Coordinate and manage attorney calls
• Familiarize with department policies and procedures

Skills

Typing 40 WPM

Organizational skills

Verbal communication

Written communication

Flexibility

Education

High school diploma

Secretarial training

Tools

Microsoft Office

Excel

Job description

The Suffolk County Sheriff's Department in Boston seeks a detail-oriented administrative support specialist to provide secretarial services for the department, handle correspondence, schedule meetings, and maintain records with accuracy and discretion.

Requires proficiency in Microsoft Office, ability to type at least 40 WPM, strong written and verbal communication, and the ability to learn department procedures. High school diploma or secretarial training preferred.