Administrative Specialist - Minneapolis, MN

Xcel Energy Services Inc; Minneapolis (MN); Hybrid; USD 31,000 - 43,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

Dependent Care Flexi

Job summary

Xcel Energy in Minnesota is seeking an experienced administrative professional to provide information processing and business services for the nuclear business unit. The role handles confidential, high-priority requests and coordinates diverse project activities across departments.

The position supports calendar management, meeting logistics, travel planning, and records maintenance, with potential for backshift/weekend duties during outages or emergencies. Hybrid work model applies.

Qualifications

• High school diploma or GED with 5+ years of relevant experience and/or post-secondary education.
• Proficient in Microsoft Office Suite.
• Must be able to maintain highly confidential information.
• Exceptional organizational skills with strong attention to detail.
• Candidate must have strong keyboarding skills.
• Nuclear experience is desired.
• Previous executive support experience.
• Prefer previous experience with SharePoint.

Responsibilities

• Interface with corporate departments and handle confidential, high-priority requests.
• Coordinate and develop presentations, edit correspondence and documents.
• Conduct special projects requiring research and report development.
• Quality assurance and control of documents per nuclear records retention.
• Develop and provide training and revise procedures for office efficiency.
• Manage daily office operations including calls, mail, and reception tasks.
• Coordinate and manage calendar and schedule of site leaders; adjust meetings as needed.
• Arrange travel itineraries, logistics and expense reports.
• Perform daily, outage and Emergency Response Organization duties as required.

Skills

Microsoft Office Suite

Confidential information handling

Organizational skills

Keyboarding

Education

High school diploma or GED

Tools

SharePoint

Job description

Xcel Energy (NASDAQ: XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar - delivering better service and providing more reliable, resilient, and sustainable energy.

Xcel Energy is a place where you'll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you'll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best.

Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday-Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

This position will apply technical knowledge and skills to provide information processing and business services to meet Xcel Energy Nuclear business and regulatory needs. Responsible for handling assignments of a confidential and complex nature. Responsible for managing, coordinating and supporting a wide range of project related activities for the nuclear sites. Responsible for maintaining the records management program while preparing documents for scanning, managing the maintenance of electronic files, retention, storage, retrieval and destruction.

Essential Responsibilities

• Interface with corporate departments. Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations.
• Coordinate and develop presentations, create and edit correspondence and other documents.
• Conduct special projects requiring research and report development. Communicates results with all levels of the organization. Provides backup support for all business areas including senior leadership.
• Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule. Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings. Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults.
• Develop and provide training in areas of office expertise. Develop and revise procedures and Training Materials necessary to improve office efficiency.
• Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed.
• Support and coordinate logistics for internal and external meetings.
• Coordinate and manage calendar and schedule of site leaders. Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments.
• Make travel arrangements for various leaders. Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed. Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies.
• Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.

Minimum Requirements

• High school diploma or GED 5 or more years of relevant experience and/or post-secondary education
• Proficient in Microsoft Office Suite
• Must be able to maintain highly confidential information
• Must have exceptional organizational skills with strong attention to detail
• Candidate must have strong keyboarding skills

Preferred Requirements

• Nuclear experience is desired.
• Previous executive support experience
• Prefer previous experience with SharePoint

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values

• Connected
• Committed
• Trustworthy
• Safe

Our Employee Commitments

• Work that makes a difference
• A team you can count of
• Opportunities to grow
• Rewards that help you thrive

Xcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form .

Non-Bargaining

The anticipated starting base pay for this position is: $22.40 to $31.40 per hour

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexi