Administrative Specialist - Minneapolis, MN

Northern States Power Co - MN; Minneapolis (MN); Hybrid; USD 31,000 - 43,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k) plan

Pension

Paid time off (PTO)

Job summary

Xcel Energy in Minneapolis, MN seeks an experienced records management professional to provide information processing and business services for the Nuclear organization. You will handle confidential, high-priority requests and coordinate documents, training, and audits.

The role supports daily office operations, meeting logistics, and travel arrangements, with a hybrid work model and competitive benefits. The position may require flexible hours including backshift or overtime in outage periods.

Qualifications

• High school diploma or GED is required.
• Minimum of 5+ years of relevant experience and/or post-secondary education.
• Proficient in Microsoft Office Suite and strong organizational skills.
• Ability to maintain highly confidential information with discretion.
• Strong keyboarding skills and meticulous attention to detail.
• Preference for nuclear experience or executive support background.

Responsibilities

• Interface with corporate departments and support confidential, high-priority requests.
• Coordinate and develop presentations and correspondence; prepare documents.
• Conduct special projects requiring research and report development.
• Communicate results with all levels of the organization.
• Provide backup support for all business areas including senior leadership.
• Perform quality assurance and control of documents per nuclear records retention.
• Manage word processing of controlled documents and distribution lists.
• Monitor audits to maintain integrity of document repositories and vaults.
• Develop and provide training in office procedures and materials.
• Revise procedures to improve office efficiency.
• Handle daily office operations including mail, calls, and scheduling.
• Coordinate and support meetings, travel arrangements, itineraries, and expense reports.

Skills

Microsoft Office Suite

Keyboarding

Confidential information handling

Education

High school diploma or GED

Tools

SharePoint

Job description

Xcel Energy (NASDAQ: XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar - delivering better service and providing more reliable, resilient, and sustainable energy. Xcel Energy is a place where you'll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you'll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best. Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

This position will apply technical knowledge and skills to provide information processing and business services to meet Xcel Energy Nuclear business and regulatory needs. Responsible for handling assignments of a confidential and complex nature. Responsible for managing, coordinating and supporting a wide range of project related activities for the nuclear sites. Responsible for maintaining the records management program while preparing documents for scanning, managing the maintenance of electronic files, retention, storage, retrieval and destruction.

• Interface with corporate departments.
• Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations.
• Coordinate and develop presentations, create and edit correspondence and other documents.
• Conducts special projects requiring research and report development.
• Communicates results with all levels of the organization.
• Provides backup support for all business areas including senior leadership.
• Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule.
• Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings.
• Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults.
• Develop and provide training in areas of office expertise.
• Develop and revise procedures and Training Materials necessary to improve office efficiency.
• Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed.
• Support and coordinate logistics for internal and external meetings.
• Coordinate and manage calendar and schedule of site leaders.
• Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments.
• Make travel arrangements for various leaders.
• Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed.
• Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies.
• Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.

Minimum Requirements

• High school diploma or GED
• 5 or more years of relevant experience and/or post-secondary education
• Proficient in Microsoft Office Suite
• Must be able to maintain highly confidential information
• Must have exceptional organizational skills with strong attention to detail
• Candidate must have strong keyboarding skills

Preferred Requirements

• Nuclear experience is desired.
• Previous executive support experience
• Prefer previous experience with SharePoint

Our culture

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together. Our Values Connected, Committed, Trustworthy, Safe. Our Employee Commitments Work that makes a difference A team you can count on Opportunities to grow Rewards that help you thrive. Xcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process.

Pay and Benefits

Non-Bargaining The anticipated starting base pay for this position is: $22.40 to $31.40 per hour.

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Additional Information

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 11/12/26

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At Xcel Energy, we're more than an energy company. We're reinventing how we power communities. Redefining how we care for customers. Reaffirming our commitment to the planet. We're committed to leading with equity and inclusion. You're not waiting for change – you're creating it. You're driven to protect the environment, support your community, and seek innovation. You want a career that grows with you and an employer who values you. You are reliable, trustworthy and bring integrity to everything you do. We are leading the way in clean energy. We're using technology and innovation in every facet of our company. We're providing safe, stable jobs with robust benefits. We keep our customers at the center of all we do. We're committed to hiring a workforce that reflects the communities we serve. Together, we can provide carbon‑free electricity by 2050. Together, we can take care of the environment and our communities. Together, we can create a place where everyone belongs. Together we're building a better tomorrow.