Administrative Specialist III – Health Professions

Southeast Arkansas College; Pine Bluff (AR); On-site; USD 35,000 - 49,000; Full time

Job summary

Southeast Arkansas College is seeking an Administrative Specialist III responsible for coordinating office activities and assisting faculty with student applications. The ideal candidate will have a High School diploma, strong analytical skills, and experience in higher education. This full-time position offers opportunities for growth within a defined administrative framework.

Qualifications

• High School diploma plus one year of specialized training; three years of relevant experience.
• Preferred experience in higher education and strong communication skills.
• Familiarity with Microsoft applications is a plus.

Responsibilities

• Coordinate office activities and prepare special reports.
• Assist faculty with student applications and maintain records.
• Analyze data and prepare budget proposals.

Skills

Research and analysis

Communication skills

Organizational skills

Education

High School Diploma

Specialized training in business management

Tools

Microsoft Word

Microsoft Excel

Job description

Job Details

Level: Experienced

Job Location: Southeast Arkansas College - Pine Bluff, AR

Position Type: Full Time

Education Level: High School

Salary Range: Undisclosed

Job Shift: Day

Job Category: Admin - Clerical

Description

Job Summary: The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by the Dean of Health Professions, Health Professions faculty, or college administrators. This position is governed by state and federal laws and agency/institution policy.

This position will assist faculty by communicating with students regarding program admission requirements, accepting student applications and maintaining accurate records of student applications, entering and maintaining class schedule information in Colleague, maintaining records of clinical affiliations, and assisting with other programmatic or division responsibilities as needed.

Typical Functions:

1. Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations.
2. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval.
3. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency.
4. Reviews and answers or prepares correspondence relating to agency/institution programs.
5. Interprets agency administrative directives, policies, and procedures to ensure consistent application.
6. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures.
7. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence.
8. Performs other duties as assigned.

Knowledge, Skills, and Abilities: Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Qualifications

Minimum Qualifications: The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

Preferred Qualifications:

1. One year experience working in higher education, preferably in an academic setting.
2. Strong written and oral communication skills.
3. Familiarity with Microsoft Word and Excel.
4. Ability to work effectively with diverse audiences.

Application Procedure:

All candidates must apply online athttps://www.seark.edu/careers. Click 'Start Application' to complete the online applications. Interested individuals should submit a completed Southeast Arkansas College Employment Application.Please note: All transcripts, certifications, and other credentials should be uploaded with your Resume and Cover Letter. Paper documents will not be accepted.

Required Applicant Documents:

1. Resume
2. Cover Letter
3. College Transcripts (Please note:Official transcripts will be required upon offer of employment.)
4. Certifications, licensures and other credentials (Please note:Official copies will be required upon offer of employment.)