Administrative Specialist III

Uasys; Little Rock (AR); Sur place; USD 35 000 - 45 000; Plein temps

Résumé du poste

The University of Arkansas System Division of Agriculture seeks a clerical professional to support administrative tasks within the department. The role emphasizes organization, data entry, reception, and basic financial record keeping using Workday and standard MS Office tools.

Applicants should have a high school diploma with relevant experience, and an associate degree may substitute for some experience. This regular, non-work-study position offers opportunity for professional growth within a

Qualifications

• The formal education equivalent of a high school diploma, plus three years of experience in a related field applicable to the work performed, is required.
• Completion of an associate degree may substitute for two years of the required experience.

Responsabilités

• Organize and prioritize tasks effectively to meet deadlines.
• Exhibits professionalism in behavior and personal presentation.
• Maintains confidential information and demonstrates reliability.
• Builds trust and credibility through consistent work performance.
• Supports non-discrimination objectives and respects differences.

Formation

High school diploma or equivalent

Associate degree accepted as substitution for experience

Outils

Workday

Description du poste

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at [e-mail].

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

4H & Youth Development * Assistant Vice President

Department's Website:

uada.edu

Summary of Job Duties

Self-Management

• Organize and prioritize tasks effectively to meet outlined deadlines with the expected time frame with minimal delays
• Follows attendance and leave policies by reporting to work on time daily and scheduling leave so that it does not interrupt or interfere with completion of job assignments
• Exhibits professionalism in behavior and personal presentation with no documented complaints and monitored by supervisors’ observations
• Ensures the security of confidential information without any documented infractions as monitored by supervisor
• Builds trust and credibility by demonstrating reliability and consistency with work performance
• Demonstrates the flexibility and adaptability to understand and adopt necessary changes to established practices
• Supports the Division’s non-discrimination objectives. Recognizes and respects the differences in people with no documented complaints

Communication

• Answers telephone in a professional, courteous manner utilizing the correct institutional greetings. Protects the privacy of assigned professionals when taking messages
• Sends out emails, correspondence, letters, and other official documents using correct spelling, grammar, and punctuations
• Listens to feedback and makes the needed corrective actions without documented complaints
• Maintains confidentiality and shares ideas and information appropriately
• Relays messages in a timely and efficient manner without delay

Quality & Quantity of Work

• Produces high-quality work without documented complaints by supervisor
• Properly maintains records and equipment
• Takes action to develop or acquire skills that enhance job effectiveness.
• Clarifies expectation with specialist about what needs to be done and how to do it without observed infractions
• No documented complaints about failure to perform task due to non-job-related activities
• Works for assigned specialist in a conscientious manner and incorporates duties into existing workload with due consideration. Ensures monthly postage and copier reports are submitted on time and without error. Assist staff with arrangements for meetings and trainings

Technical Expertise

• Drafts correspondence according to supervisor’s and staff instructions or standard format with few grammatical errors
• Composes, compiles, edits, prints, and enters data for various reports, narratives, newsletters, and training materials from rough draft with few errors
• Use technology effectively to complete reports, handouts, budgets, and data entry (including Workday, Excel, Word, PowerPoint, etc.)
• Files all paperwork properly and in a timely manner such as travel, leave request, requisitions, publication orders, etc.
• Maintains files and routinely consolidate and/or destroy inactive files according to the established Extension policies within the appropriate time frame

Teamwork

• Listens to and respects the ideas of other team members & volunteers to help
• Positively impacts team by establishing rapport and credibility
• Is willing to put in time and effort to get the job done
• Shares information, expertise, and resources with others

Financial Record Keeping

• Manages, receives and processes registration, payments, and donations for various activities and provides reports for account balances of departmental budgets, grants, and 4-H Foundation funds for specialists as requested

Qualifications

Minimum Qualifications:

The formal education equivalent of a high school diploma, plus three years of experience in a related field applicable to the work performed, is required. Completion of an associate degree may substitute for two years of the required experience.

Additional Information

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants

Recruitment Contact Information:

Debbie Nistler, Assistant Vice President - 4-H and Youth Development, [e-mail]

Pre-employment Screening Requirements

Child Maltreatment, Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity

Grasping, Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Frequent Physical Activity

Lifting, Pushing, Reaching, Walking

Occasional Physical Activity

Crouching, Pulling

Benefits Eligible

Yes