Administrative Services Manager I - Joel D. Valdez Main Library

Pima County; Tucson (AZ); On-site; USD 62,000 - 87,000; Full time

Job summary

The Pima County Public Library is seeking an Administrative Services Manager I to lead a facilities team and coordinate building maintenance, repairs, renovations, and construction projects across 27 library locations.

You will report to a department leader, travel between locations, and help ensure facilities remain safe, functional, and welcoming for staff and the community.

Qualifications

• Bachelor’s degree in public or business administration/management or related field required and three years supervisory experience or five years professional level experience with supervisory/managerial experience.
• Experience with facilities reporting, building maintenance, repairs, renovations, or construction projects across multiple locations is preferred.
• Experience with computerized maintenance-management or work-order systems is a plus.

Responsibilities

• Manages and administers administrative or support services including fiscal and general administrative functions.
• Coordinates internal services and support functions for a department or unit.
• Oversees acquisition, storage and distribution of supplies and equipment.
• Develops and implements departmental policies and procedures.
• Interprets policies and recommends changes to management.
• Develops procedures to improve efficiency and productivity.
• Coordinates data collection, reporting and documentation for assigned activities.
• Oversees reporting and archiving of mandated forms and records.
• Directs training and development programs for staff.

Skills

Leadership

Facilities management

Budgeting

Policy interpretation

Education

Bachelor’s degree in public or business administration/management

Five years of professional level experience with supervisory experience

Tools

Maximo

Excel

Microsoft Teams

Job description

Job Description

Job Type: Unclassified

Job Classification: 1394 - Administrative Services Manager I

Salary Grade: 13

Pay Range: $62,337 - $87,276 Annually

Hiring Range: $62,337 - $74,796 Annually

Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position.

The Pima County Public Library is looking for an Administrative Services Manager I to join our team to provide support for facilities throughout the department. This position plays an important role in keeping our 27 library locations safe, functional, and welcoming for our staff and community. The successful candidate will lead a facilities team and coordinate building maintenance, repairs, renovations, and construction-related projects across the library system. This is an opportunity to work on a variety of projects, collaborate with library leaders and vendors, and help ensure our facilities continue to meet the needs of the communities we serve. If you enjoy leading a team, solving facility-related challenges, coordinating projects, and making a visible impact across the community, we invite you to apply!

This position requires the ability to report to, and travel between, assigned library locations during the workday within a reasonable timeframe. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Essential Functions

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;
• Manages, administers and coordinates internal services or support functions for a department or specific functional unit;
• Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;
• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment;
• Provides input to and assists in the development and design of automated information systems;
• Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;
• Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;
• Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;
• Reviews work of staff to ensure accuracy of documents and adherence to policy;
• Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Minimum Qualifications

Bachelor’s degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field as determined by the department head at the time of recruitment AND three years of supervisory experience in public or business administration or in one of the identified fields. (Relevant experience and/or education from an accredited college or university may be substituted.) Or Five years of professional level experience in any of the identified fields that includes at least three years of supervisory or managerial experience. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications

• Minimum two (2) years experience working with facilities reporting, building maintenance, repairs, renovations, or construction-related projects across multiple locations.
• Minimum one (1) year experience managing and leading a team.
• Minimum two (2) years experience using computerized maintenance-management or work-order systems to submit requests, monitor progress, maintain records, and prepare reports (Maximo, Excel, Microsoft Teams).

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Action Activity - none; Motion Activity - simple grasping; Hearing Activity - none; Speaking Activity - in person and on the phone; Vision - distinguish colors. Working Conditions: Working conditions will be determined by the position.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.