Administrative Specialist II / 60020393

State of South Carolina; Columbia (SC); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist II to enhance the efficiency of their operations. This role involves a variety of administrative tasks, including managing calendars, coordinating meetings, and supporting staff engagements. The ideal candidate will thrive in a dynamic environment, ensuring smooth communication and organization. With a strong focus on discretion and adherence to policies, this position offers a chance to contribute significantly to the team's success. Join a mission-driven organization committed to improving the health and quality of life for the community while enjoying a comprehensive benefits package.

Benefits

Health Insurance

Retirement Plans

Leave Days

Holidays

Qualifications

• High school diploma required; bachelor's degree may substitute for experience.
• Experience in clerical or administrative roles is essential.

Responsibilities

• Perform routine and complex administrative duties independently.
• Manage inquiries, paperwork, scheduling meetings, and travel arrangements.

Skills

Administrative Duties

Calendar Management

Meeting Coordination

Communication Skills

Discretion and Confidentiality

Education

High School Diploma

Bachelor's Degree

Job description

Job Title: Administrative Specialist II

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This position is located in the Localized Eligibility Processing (LEP) Region 2, Richland County.

Are you the One?

We are seeking an Administrative Specialist II who, under the supervision of the Eligibility Manager, will perform routine and complex administrative duties independently. Responsibilities include managing inquiries, paperwork, scheduling meetings, and handling calendars and travel arrangements. The role also involves supporting staff meetings, preparing agendas, taking minutes, and creating spreadsheets or presentations.

• Support administrative functions for the region, fostering an efficient and professional work environment. Act as a liaison with Human Resources, staffing vendors, and other agency partners.
• Maintain a complex calendar for the Eligibility Manager, coordinate meetings, prepare agendas, and organize travel arrangements.
• Assist with promoting workforce engagement and support leadership in maintaining an effective organizational team, adhering to policies, practices, and regulations, including EEOC standards.
• Manage office supplies, equipment, and furniture needs, including requisitions and inventory. Serve as a backup for creating shopping carts and processing requisitions within the region.
• Attend meetings and training sessions, complete tasks promptly, and support emergency duties as needed.

The South Carolina Department of Health and Human Services offers a comprehensive benefits package, including health insurance, leave days, holidays, retirement plans, and more.

Minimum Qualifications

A high school diploma and relevant clerical or administrative experience are required. A bachelor's degree may substitute for experience.

Additional Requirements

• Occasional overnight travel
• Sitting or standing for extended periods
• Lifting up to 20 lbs
• Overtime or weekend work with approval

Knowledge and Skills

• Understanding of applicable laws, regulations, and policies
• Ability to perform routine administrative duties
• Discretion in applying policies and confidentiality (including HIPAA and Medicaid rules)

Applicants must complete the State application with all work history and education details. Resumes are not accepted for qualification purposes. All applications must be submitted online, and communication will be via email.

The South Carolina Department of Health and Human Services is committed to equal employment opportunities and prohibits discrimination based on race, color, religion, sex, national origin, age, disability, or genetic information.