Administrative Specialist II

State of North Carolina; Wake Forest (NC); On-site; USD 41,000 - 72,000; Full time

Job summary

North Carolina Department of Adult Correction is seeking an Administrative Specialist II to support the Regional Training Office in Apex, NC. You will handle scheduling, logistics, and reporting to ensure effective program delivery across training activities.

The role involves coordinating multiple events, maintaining accurate records, and assisting with space booking, requisitions, and vehicle maintenance tasks as needed.

Qualifications

• High school diploma or GED and four years related administrative experience.
• OPUS, NCAS and Microsoft Office proficiency preferred.
• Experience with booking and scheduling; inventory logs; coordinating multiple events.

Responsibilities

• Schedule and coordinate training classes, ensuring logistics and instructional needs are met.
• Prepare, maintain, and distribute statistical reports on training activities.
• Receptionist duties as needed, book training space, process requisition forms, track inventory.
• Schedule PMs for vehicles, calculate mileage logs, and verify time reports.

Skills

Booking & scheduling

Inventory counting

Event coordination

Education

High school diploma or GED

Tools

OPUS

NCAS

Microsoft Office

Job description

Agency

Adult Correction

Division

Human Resources

Job Classification Title

Administrative Specialist II (S)

Position Number

60056115

Grade

NC09

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is assigned to the OSDT Regional Training Office, Apex, NC (Wake County).

The position is responsible for supporting the operation of training programs within the Department of Adult Corrections. Key duties include scheduling & coordinating training classes, ensuring that all logistical and instructional needs are met to support effective program delivery. The role also requires the preparation, maintenance, and distribution of statistical reports related to training activities, ensuring accurate documentation and data-driven insights for leadership.

Responsibilities may include receptionist duties, booking training space, completing requisition request order forms, helping with inventory counts, scheduling PM for vehicles, calculating mileage logs, and verifying addition and subtraction on time reports.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $41,206 - $72,113

The Knowledge Skills and Abilities/ Management Preferences are not required. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

Applicants who possess the following skills are preferred:

• Experience with booking and scheduling.
• Counting inventory & maintaining related logs.
• Coordinating multiple scheduled events simultaneously.

About OSDT

The Office of Staff Development and Training (OSDT) is the cornerstone of training for the North Carolina Department of Adult Correction workforce. Our team of 101 instructors and support personnel delivers basic training to correction and probation/parole officers, as well as specialized classes, such as firearms, leadership, and instructor training. With our expertise, we manage the delivery of annual in-service training for over 16,000 certified employees. The OSDT team is committed to addressing the specialized training needs of all staff, from top management officials to first-line employees. With over 500 job classifications requiring mandated training, our comprehensive training program is designed to meet the needs of the agency.

Compensation & Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Supplemental and Contact Information

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

For more information about DAC: https://www.dac.nc.gov/

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DAC is committed to the full inclusion of all qualified individuals. As part of this commitment, DAC will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Managements Preference will be given to individual with OPUS, NCAS and/or documented Microsoft Office proficiency.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.