Administrative Specialist I

Secretary of State; Raleigh (NC); On-site; USD 44,000 - 45,000; Full time

Job summary

The North Carolina Department of the Secretary of State is seeking an Administrative Specialist I (S) to support the Certification and Filing Division. Primary duties include filing UCC, Notary, and Land Records, indexing, proofreading, and researching information to respond to requests, while maintaining a tight 72-hour turnaround.

Minimum education is a high school diploma or GED with two years of related administrative experience; strong data entry skills and the ability to work independently

Qualifications

• High school diploma or GED with two years of related administrative experience or an equivalent combination of education and experience.
• Ability to perform data entry, verification, scanning and filing in both printed and electronic form with accuracy.
• Typing test with a passing score of 45 words per minute is required.
• Ability to make decisions and work independently with limited supervision.
• Ability to adjust language or terminology to meet customer needs using correct grammar and structure.

Responsibilities

• File UCC, Notary, and Land Records documents.
• Index, proof, and image required information from original documents.
• Perform research for requested information.
• Generate correspondence and examine and process complex transactions.
• Provide basic training to new employees on daily tasks after training.

Skills

Typing 45 wpm

Independent work

Data entry

Education

High school diploma or GED

Two years related administrative experience

Job description

Agency Dept of the Secretary of State Division Registration Services Job Classification Title Administrative Specialist I (S) Position Number 65044656 Grade NC08

About Us The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. Plus, we stand as a vigilant guardian against fraud for individuals and businesses alike. Join us in building a secure and prosperous future!

Description of Work Knowledge Skills and Abilities/Management Preferences POSITION NUMBER: 65044656 SALARY GRADE: NC08 RECRUITMENT RANGE: $43,500-$44,805 WORK LOCATION: SECRETARY OF STATE/ATLANTIC AVENUE LOCATION THE POSTING WILL CLOSE AT 11:59 P.M. THE NIGHT BEFORE THE END DATE

The primary responsibilities of this position include: the filing of UCC, Notary, and Land Records documents; indexing, proofing, and imaging required information from original documents; performing research for requested information; generating correspondence; examining and processing complex or unusual transactions; and ensuring compliance with required 72-hour transaction turnaround times. This position could be assigned to any area of the Certification and Filing Division. Once trained, the person in this position may be required to provide basic training to new employees on a variety of daily tasks.

KNOWLEDGE/SKILLS/AND ABILITIES: Ability to adjust language or terminology to meet the needs of the customer, using correct grammar, organization, and structure. Ability to make decisions and work independently with limited supervision. Ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data. Ability to perform data entry, verifying, scanning and filing functions in both printed and electronic form in an accurate manner. Ability to learn the following procedures (dependent upon the section assigned to), process UCC, Federal Tax Lien filings, UCC Research requests, and process Notary applications. Note: Management requires the candidates to take a typing test, with a passing score of 45 words per minute.

Applications that include "see attached" or rely solely on resumes instead of completing the formal application's education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g., transcripts, proof of licensure or certification), all attachments are considered optional and will not be reviewed during the initial screening to assess the applicant's eligibility for the vacancy. Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge, please attach either a DD256 or NGB 22.

The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies, knowledge, skills, and abilities, as well as considerations for internal equity and budgetary considerations pertinent to the advertised position. State Employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than their current position. The State of North Carolina offers health insurance, twelve paid holidays, one personal observance leave day, generous vacation and sick leave accrual, dental and vision coverage, and additional insurance options, along with retirement benefits. Detailed information about our benefits can be found at NC OSHR: Benefits. If you are having technical issues submitting your application, please call the NC Office of State Human Resources at 984-236-0800. For further information, please contact: Tameka M. Gentry, ASSISTANT HR DIRECTOR North Carolina Secretary of State Human Resources | Old Revenue Building 2 S. Salisbury Street | Raleigh, NC 27601 Phone: [phone] | Fax: [phone] Email: [e-mail]

Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.