Administrative Specialist I

Health & Human Services; North Carolina; On-site; USD 39,000 - 50,000; Full time

Job summary

The State of North Carolina, DHHS Office of the Controller, is seeking an Administrative Specialist I to handle purchasing, mail processing, and receptionist backup. The role supports the Controller’s Staff through efficient use of resources and strong administrative practices.

The position requires a high school diploma or GED with two years of related administrative experience, or an equivalent combination of education and experience, and offers opportunities to contribute to a high-activity

Qualifications

• High school diploma or GED and two years of related administrative experience OR an equivalent combination of education and experience.

Responsibilities

• Provide essential administrative support to the OOC, including purchasing office supplies, equipment, and/or furniture via an automated system.
• Answer and route phone calls, open, stamp, distribute and process large volumes of mail for the Controller’s Staff.
• Assist with receptionist backup, mail courier duties, and other clerical tasks as needed; learn procedures to improve OOC efficiency.

Skills

Office procedures

Oral & written communication

Mail handling

Prioritization

Adaptability

Education

High school diploma or GED

Job description

Agency Dept of Health and Human Services Division SEC OFFICE - CONTROLLER

Job Classification Title: Administrative Specialist I (S)
Position Number 60037447
Grade NC08

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The role of the Administrative Specialist I is to provide vital administrative support to the DHHS Office of the Controller (OOC) and their delegated section through efficient use of assigned and available resources and effective relationship with staff. This position is to request and purchase office supplies, equipment and/or furniture for OOC via an automated purchasing system. This position is responsible for answering & routing phone calls for OOC, opening, stamping, distributing and processing large volumes of incoming and outgoing mail for the Controller’s Staff. This position will assist with back up for the receptionist area and mail courier and other clerical duties as needed. This position must be flexible in learning new procedures and assisting the Administrative Supervisor with Special projects as needed to make OOC function in an efficient manner.

Salary and Recruitment Ranges

Salary Grade Range: $39,244.00 - $68,679.00
Recruitment Range: $38,720.00 - $49,500.00

Preferred KSAs

• Thorough knowledge of office procedures and practices.
• Ability to communicate both orally and in written form, compose reports, forms, and correspondence accurately, effectively and accurately operate various office machines.
• Ability to organize, prioritize and maintain files in an orderly systematic manner and receive and sort mail.
• Adapt to changing priorities in job duties.
• Ability to adhere to work plan and perform job duties in accordance with the State of North Carolina and the Department of Health and Human Services Policy and Procedures.

Posting Information

The Posting Will Close At 11:59 P.M. The Night Before The End Date. This Position Is Funded In Part Through Federal Funds.

About the Office of the Secretary

The Office of the Secretary serves as the executive leadership arm of the North Carolina Department of Health and Human Services (NCDHHS), guiding the Department’s mission to improve the health, safety, and well-being of all North Carolinians. Through strategic oversight and collaborative leadership, the Secretary’s Office supports the effective coordination of over a dozen core divisions, ensuring that agency-wide priorities are aligned, resources are used responsibly, and services are delivered with equity and impact.

About DHHS Office of the Controller

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for DHHS.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for State Benefits.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience OR An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.