Administrative Specialist I

State-of-Missour; Jefferson City (MO); On-site; USD 35,000 - 48,000; Full time

Job summary

The Office of State Courts Administrator in Jefferson City, MO seeks an Administrative Specialist I to perform advanced clerical and administrative work for management, professional and technical staff.

Responsibilities include calendar management, travel arrangements, meeting logistics, document preparation, and coordinating communications to support court operations while maintaining files and records with minimal supervision.

Qualifications

• Graduation from high school or GED and 2 years of professional experience in a closely related field.
• Experience with managing calendars, travel, and meeting logistics.
• Ability to communicate with internal and external contacts.

Responsibilities

• Communicates with internal and external contacts: receive/screen visitors and telephone callers; organize mail; draft routine correspondence.
• Maintains electronic calendars for program manager and staff; arranges travel.
• Schedules internal meetings, reserves rooms, and sends invitations.
• Prepares external meeting arrangements and coordinates food service as needed.

Skills

Office procedures

Government accounting

Meeting minutes

Interpersonal skills

Organizational skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Location: Office of State Courts Administrator, Jefferson City, MO

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Why you'll love this position:

A career with the Office of State Courts Administrator will provide you the opportunity to work with a variety of exceptional, hardworking people and gain valuable work experiences. It takes many types of talent to advance the mission of the Missouri Judiciary and keep operations running smoothly. We have opportunities for individuals seeking meaningful work in providing administrative, business and information technology services to the Missouri courts.

We are recruiting to fill an Administrative Specialist I position to perform advanced clerical and administrative work for management, professional and technical staff. Work involves a variety of tasks such as referring important problems to appropriate personnel, relieving the program manager of operating details, and composing routine correspondence.

• Communicates with internal and external organizational contacts as follows: receive/screen visitors and telephone callers to the office; opens/distributes mail; types/proofs documents, letters and reports; organizes/maintains files; copies/mails letters and reports; schedules meetings/appointments and arranges travel; processes travel claims and orders office supplies/equipment.
• Maintains electronic calendars for program manager and/or unit staff and makes necessary travel arrangements.
• Schedules internal meetings for program manager and/or unit staff and handles the arrangements such as reserving conference rooms, preparing and sending meeting invitations.
• Prepares external meeting arrangements such as contacting hotels for room reservations and coordinating food service, as needed.

Minimum qualifications

Graduation from high school or GED equivalent and 2 years of professional experience involving full time work in a closely related field.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Preferred qualifications

• Thorough knowledge of modern office practices, procedures, systems and equipment. Extensive knowledge of theoretical and applied governmental accounting.
• Ability to maintain effective working relationships with judges, court personnel, coworkers and staff from other agencies.
• Ability to work with minimum supervision.
• Ability to take and organize meeting minutes.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. More information regarding employment and benefits can be found here: OSCA Benefits. To review an interactive total compensation calculator, click the following link: Compensation Calculator.