Administrative Specialist (Hybrid)

Virginia State Corporation Commission; Richmond (VA); Hybrid; USD 46,176 - 52,000; Full time

Benefits offered by this job

Professional development opportunities

Job summary

The Virginia State Corporation Commission is seeking an Administrative Specialist to provide critical support to its Division of Securities and Retail Franchising. This role involves managing registration files, processing applications, and logging payments. Candidates should have strong proficiency in Microsoft Office and excellent communication skills.

This position offers a hybrid work schedule, generally comprising 3 days of telework and 2 days in the office per week, alongside professional development opportunities.

Qualifications

• 3+ years of experience in a professional office environment.
• Ability to juggle multiple priorities and meet deadlines.
• Thorough proficiency in Microsoft Office applications.

Responsibilities

• Maintain SRF's registration files and manage applications.
• Log fines, penalties, and payments into the Case Management system.
• Correspond with applicants and the public regarding filings.

Skills

Proficiency in Microsoft Office

Strong verbal and written communication skills

Strong data entry skills

Interpersonal skills

Organization and time management skills

Tools

Microsoft Excel

Microsoft Word

Microsoft SharePoint

Job description

Starting Salary Range: $46,176 - $52,000

The State Corporation Commission ("SCC" or "Commission") seeks a candidate who enjoys working in a fast-paced, high-volume processing environment to join its Division of Securities and Retail Franchising. This Administrative Specialist position is 1 of 5 administrative staff supporting SRF’s 42 examiners, investigators, and auditors and will primarily provide support to SRF’s examination section. This position offers a hybrid work schedule (generally 3 days of telework, 2 days in the office per week) as well as professional development and training opportunities.

Essential Duties and Responsibilities

• Maintaining a heavy volume of SRF's registration files, to include setting up initial applications to register or exempt securities and to register, exempt, amend, or renew franchises.
• Assigning files to SRF examiners.
• Logging all fines, penalties, and payments into the SCC’s Case Management system.
• Obtaining copies of pertinent orders and entering data into the Case management system.
• Corresponding with applicants and the general public.
• Processing Notice Filing applications for Federally Exempt securities.
• Verifying payment of the proper fee and compliance with the provisions of securities and franchise rules and updating the appropriate computer records for entities.
• Entering check and ACH payments into the Division's electronic systems.
• Organizing amendment filings.
• Performing other related tasks, including but not limited to: sorting and distributing incoming mail daily, archiving old files, and verifying and processing check and ACH fee payments.

Preferred Qualifications

Preferred qualifications for this position include 3 or more years of experience supporting professional office staff in a fast-paced environment. Ideal candidates for this position will be thoroughly proficient in Microsoft Office, especially Word and Excel, and will have the ability to learn additional computer systems. Proficiency in Microsoft’s SharePoint is preferred. The ability to effectively use applications to update information and the ability to juggle multiple priorities are essential. Ideal candidates for this position have excellent verbal and written communication skills; strong data entry skills; strong interpersonal skills, with the ability to effectively build and maintain relationships within the SCC and with the general public; and strong organization and time management skills.