Administrative Specialist (Future Opportunity)

ICF; Virginia (MN); On-site; USD 61,000 - 104,000; Full time

Job summary

ICF seeks a highly motivated Program Coordinator to support a federal cybersecurity client’s day-to-day program needs at the client site in Arlington, VA. The Administrative Specialist will coordinate meetings, liaise with client stakeholders, and support overall program operations.

Candidates should have a bachelor’s degree, minimum of 2 years in admin or project support, and U.S. Citizenship with an active Secret clearance. Willingness to work on-site at least one day per week is required.

Qualifications

• Bachelor’s degree in a relevant field is required.
• Minimum of 2 years of administrative or project-support experience.
• U.S. Citizenship and active Secret clearance required.

Responsibilities

• Provide dedicated administrative support to senior client leadership.
• Coordinate logistics and planning of client leadership meetings.
• Support daily reporting requirements and obtain leadership approvals.
• Director liaison for client leadership and their teams; respond promptly to requests.
• Develop reports, project documents, and program materials as needed.
• Disseminate information and materials to key stakeholders.
• Design and manage workflows to improve project management.
• Organize and track project deadlines, metrics, and deliverables.
• Manage meeting agendas, scheduling, and minutes.
• Maintain organized project files and documentation.
• Liaise with internal and external stakeholders, including the client.
• Provide support with general administrative duties as assigned.

Skills

Executive communication

MS Office proficiency

Organized

Attention to detail

Project coordination

Prioritization

Teamwork

Education

Bachelor’s degree in a relevant field

Tools

MS Word

PowerPoint

Outlook

Excel

Project

MS SharePoint

MS Teams

Job description

ICF seeks a highly motivated and proactive Program Coordinator who will directly support a federal cybersecurity client’s day-to-day programmatic needs. The Administrative Specialist will be responsible for supporting administrative activities related to the coordination of government cybersecurity operations. This includes providing support for coordination of client meetings and tasks, liaising with client team members and their stakeholders, and providing program support to the overall project. Candidates must be located in the National Capital Region and be willing to work at the client site in Arlington, VA a minimum of one day per week but up to several, pending client needs.

Key Responsibilities

• Provide dedicated administrative support to our senior client leadership

• Coordinate logistics and planning of client leadership meetings and activities

• Support daily reporting requirements and facilitate leadership approvals of internal requests, documents, and program plans

• Act as point of contact for the client leadership and their teams and provide prompt, and comprehensive responses to all client needs and requests

• Support development of reports, project documents, and other program materials as needed

• Coordinate dissemination of information and program materials to key stakeholders

• Contribute to the design, implementation, and management of workflow processes to support efforts to continuously improve project management and organization

• Work with the ICF Team Lead to organize and track key project deadlines, metrics, and deliverables

• Manage meetings to include drafting and sending agendas, scheduling, and maintaining meeting minutes

• Set-up and maintain an organized system for management of project files and documentation

• Liaise with both internal and external stakeholders, including the client

• Provide support with other general administrative duties as assigned

What you’ll need

• Bachelor’s degree in a relevant field

• Minimum of 2 years of experience in an administrative or project support role

• U.S. Citizenship required (required by federal government for position); active Secret clearance required

Successful candidates will have

• Excellent oral and written communication skills, particularly with senior, executive-level client leadership

• Experience supporting a senior federal client in an executive administrative capacity, preferably in a national security environment

• Highly organized, detail-oriented, proactive, and responsive

• Strong analytical, critical thinking, problem-solving, and decision-making capabilities

• Ability to prioritize multiple tasks in a fast-paced environment while demonstrating the initiative to complete work with minimum supervision

• Ability to work well both individually and in a team environment

• Proficiency in MS Office Suite (Word, PowerPoint, Outlook, Excel, Project) and MS SharePoint, List, and Teams

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world’s toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer.Together, our employees are empowered to share theirexpertiseand collaborate with others to achieve personal and professional goals. For more information, please read our EEOpolicy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals withsincerely heldreligious beliefs, in all phases of the application and employment process. To requestan accommodation,please email [e-mail] we will be happy toassist. All information you provide will be kept confidential and will be used only to the extentrequiredto provide needed reasonable accommodations.

Read more aboutworkplacediscriminationrightsor our benefit offerings which are included in the Transparency in (Benefits) CoverageAct.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate orassistwith responses during interviews (whether in-person or virtual) is notpermitted. This policy is in place tomaintainthe integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodationthat involves the use of AI. Ifsuch anaccommodation is needed, candidates are instructed to contact us in advance at [e-mail]. Weare dedicated to providingthe necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

- There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$61,232.00 - $104,094.00

Virginia Client Office (VA88)