Administrative Specialist - Environmental Enforcement Section

Justice Management Division; Washington (District of Columbia); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Telework

Job summary

Justice Management Division in Washington, DC seeks an Administrative Specialist to provide high-level administrative and quality assurance services to over 150 personnel in the Environmental Enforcement Section of ENRD. The role supports managers, attorneys, paralegals, and staff with critical administrative processes.

The position requires coordinating HR tasks, training plans, performance appraisals, and recruitment materials while ensuring smooth office operations and compliance with federal

Qualifications

• Specialized experience at GS-11 or equivalent to evaluate office operations and support centralized administrative activities.
• Time-in-grade requirements apply for federal employees.
• Resume must detail months/years of positions held and demonstrate relevant experience.

Responsibilities

• Serve as main contact for employees and managers; direct centralized administrative work.
• Coordinate volunteer opportunities and administrative support for events and projects.
• Oversee Continuity of Operations planning, building access, and staff safety processes.
• Manage HR-related workflows: SF-52 submissions, performance appraisals, promotions tracking.
• Coordinate recruitment; draft recruitment memos; finalize vacancy documents and interview logistics.
• Lead teams and provide performance input for administrative staff and volunteers.

Skills

Administrative support

Timekeeping

HR processes

Training & development

Interagency coordination

Tools

SF-52 forms

Timekeeping system

Job description

Summary

This position is located in the Environmental Enforcement Section, Energy and Natural Resources Division. The Section is responsible for bringing civil judicial actions under most federal laws enacted to protect public health and the environment from the adverse effects of pollution. The Administrative Specialist provides high-level administrative, operational, and quality assurance services to over 150 Section personnel, including managers, attorneys, paralegals, and administrative staff.

Duties

• Serves as the main point of contact for employees and managers and directs the centralized administrative work of the Section.
• Liaises with management to coordinate and identify volunteers for Department sanctioned non-litigation opportunities.
• Coordinates the Section's Continuity of Operations Plan for emergency planning and exercises (Contacts, Building Maps, Evacuation Route Maps, Volunteer Rosters).
• Liaises with the Office of Administrative Services on requests for permits, parking, building & office equipment support, office space, and special events.
• Oversees the collection of the Section's annual reporting obligations, including state bar certifications; financial disclosures; and various professionalism, ethics, and other training.
• Coordinates with Section management on administrative and logistical support for special projects for conferences, retreats, training seminars, and workshops.
• Coordinates with Section managers to create and track training for new employees, conducts trainings on administrative matters, and creates training plans and timelines.
• Coordinates with the Division's Law Clerk and Intern Coordinator to ensure smooth operation of law clerk and undergraduate intern programs.
• Manages administrative processes for centralized human resource related work of the Section e.g. submission of SF-52s, tracking completion of performance appraisals for staff, and tracking promotions for attorneys and professional staff.
• Coordinates hiring committees; oversees process logistics including scheduling interviews and committee panels; oversees compilation of relevant documentation; completes reference checks; coordinates with hiring manager to draft recruitment recommendations to management; and finalizes hiring memos.
• Coordinates with management to finalize recruitment documents for positions, including contents of vacancy announcements, positions descriptions, crediting plans, work plans, and related documentation.
• Serves as the primary timekeeper for the Section; performs internal audits of leave balances; resolves or troubleshoots issues involving the time reporting system.
• Leads teams of people to carry out tasks within the scope of the work, overseeing the work and providing performance input for a staff of Administrative Specialist, Legal Assistants, volunteer students, and other clerical positions.

Conditions of employment

• You must be a U.S. citizen or national.
• You must complete a background investigation to include pre-employment drug testing.
• Selective Service Registration is required, as applicable.
• You must complete or have completed a one-year probationary period.
• You must maintain a bank account for direct deposit of salary.

Qualifications

To qualify for GS-12, you must have one year of specialized experience at, or equivalent to, the GS-11 Federal grade level or above evaluating the operations of an office to measure effectiveness and organizational productivity, recommending improvement processes, and providing support for centralized administrative activities for an organization.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time in Grade: Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement.

YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

Only experience and education obtained by the closing date of this announcement will be considered.

Education

There is no substitution of education for experience at this grade level.

Additional information

Career Transition Assistance Plan (CTAP): The Career Transition Assistance Program provides eligible surplus and displaced competitive service employees within ENRD with selection priority over other internal candidates for competitive service vacancies.

If you have received written notification of your eligibility for consideration under CTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP eligibility and you are well-qualified for the position. To be well qualified, you must satisfy all qualification requirements and score 85 or better on established ranking criteria.

Selective Service

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at:

Benefits

DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Please review the link below for an overview of the benefits currently offered to Federal employees.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required Documents

• Resume (not to exceed two pages) demonstrating relevant experience and dates the experience was obtained.
• Cover letter (optional)
• SF-50, Notification of Personnel Action which shows career or career-conditional tenure in the competitive service or Federal reinstatement eligibility, such as an appointment action, change in tenure, within-grade increase, or promotion,whichever is most recent. An Award or General Pay Adjustment action will not suffice.
• Performance appraisal issued within the last 12 months.
• Your online responses to the Occupational Questionnaire.
• CTAP documentation, if applicable.

Additional document guidance

• Classified or government sensitive information
• Social Security Number (SSN)
• Photos of yourself
• Personal information, such as age, gender, religious affiliation, etc.
• Encrypted and digitally signed documents