Administrative Specialist - Division of Endocrinology

UNC Health Care; Chapel Hill (NC); Hybrid; USD 26,000 - 37,000; Full time

Job summary

UNC Health Care's Division of Endocrinology & Metabolism in Chapel Hill seeks an Administrative Specialist to provide administrative support to faculty, manage calendars, coordinate meetings, arrange travel, and maintain provider schedules in QGenda. This is a non-patient-facing role with hybrid work (3 days in the office per week).

The role also supports divisional operations, onboarding, website updates, and other administrative activities in coordination with faculty and staff.

Qualifications

• High school diploma or GED required; higher-level degree may satisfy this requirement.
• Two (2) years of clerical or administrative experience.
• If Bachelor's degree, no years of clerical or administrative experience; if Associate's degree, one year of clerical/administrative experience.

Responsibilities

• Assisting in developing budgets, monitoring expenditures, and reconciling financial statements.
• Coordinating and completing special projects independently or with others.
• Determines administrative needs and arranges conferences, meetings, or seminars.
• Extracting data from sources/databases and providing interpretation.
• Managing departmental information systems.
• Preparing complex databases, reports, and correspondence for internal/external circulation.
• Serving as point person for complex customer service and administrative issues.

Skills

Customer Focus

Microsoft Office

Scheduling Systems

Communication Skills

Team Collaboration

Problem Solving

Education

High School Diploma or GED

Tools

QGenda

Microsoft Office Suite

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

The Division of Endocrinology & Metabolism

within the Department of Medicine is seeking an Administrative Specialist to join our team. This role provides administrative support to faculty, including, but not limited to, calendar management, meeting coordination, travel arrangements, and maintenance of provider schedules in QGenda. The position also supports a wide range of divisional operations, including general office administration, onboarding, website updates, and other administrative activities in coordination with faculty and staff. This is a non-patient-facing position.

This position requires strong written and verbal communication skills, customer service skills, attention to detail, and organization. Candidates must demonstrate the ability to work autonomously, as well as in a team environment. Experience with scheduling and calendar management are preferred. This is a hybrid position with 3 days in the office each week. More time will be required in the office during the orientation/onboarding phase.

Summary:
Performs duties of an Administrative Associate but with some authority to step outside confines of established procedures. They are also considered the subject matter authority in the administrative area for the department/clinic.

Responsibilities

• Assisting in developing budgets, monitoring expenditures, and reconciling financial statements. Investigating discrepancies and processing corrective actions.
• Coordinating and completing special projects independently or in cooperation with other groups as assigned.
• Determines administrative needs and making arrangements for conferences, meetings, seminars or other related activities.
• Extracting and compiling data from written sources, individuals, and/or databases and providing interpretation.
• Managing departmental information systems.
• Preparing complex databases, reports, charts, graphs, spreadsheets at designated intervals as requested. Composing formal correspondence and documents for internal or external circulation.
• Serving as point person for all complex customer service and administrative issues. Interpreting and communicating policies/procedures to other parties based on knowledge of the organization and departmental guidelines. Routinely providing guidance and direction to lower-level staff. Assists with screening applications and conducting initial interviews of entry-level staff as needed. Investigate patient and provider complaints and provide reports with root causes and service recovery.

Other Information

Education Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Two (2) years of clerical or administrative experience
• If Bachelor's degree, no years of clerical or administrative experience
• If Associate's degree, one (1) year of clerical or administrative experience

Knowledge/Skills/and Abilities Requirements

• Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Technical expertise: understands the technical aspects of one's job. Effectively uses Microsoft office products in order to produce reports and documents. Demonstrates the ability to learn and master the scheduling system as appropriate Coachability: Receptive to feedback, willing to learn and embraces continuous improvement Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements. Fiscal responsibility: Understands the insurance process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the budget and resources to the strategic plan. Coaching: Shares information, advice and suggestions to help others to be more successful. Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee. Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Job Details

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: SOM Med Endocrin

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$19.12 - $27.17 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.