Administrative Specialist - CDBG Program Support

State-of-Missour; Jefferson City (MO); On-site; USD 41,000 - 44,000; Full time

Job summary

Department of Economic Development in Jefferson City, MO is seeking an Administrative Assistant to provide complex administrative support for the CDBG Program Manager and to backstop Financial, Compliance, and Community Engagement & Planning teams.

The role requires meticulous records management, proficient Microsoft Office skills, and strong communication. Salary ranges from $41,000 to $44,000 with potential pay differentials based on credentials.

Qualifications

• Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency.
• Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.

Responsibilities

• Provide complex administrative support for the CDBG Program Manager and support the operational needs of CDBG’s Financial, Compliance, and Community Engagement & Planning teams.
• Maintain cross-cutting data and files, manage a document repository, and support retention schedules.
• Enter project financial and payment data into internal databases, including CMS.
• Schedule meetings and coordinate logistical arrangements for staff and attendees.
• Assist onboarding of new staff by setting up system accesses and equipment.
• Manage communications, emails, and correspondence for the program.

Skills

Document management

Microsoft Office

Excel

MailMerge

Attention to detail

Team player

Interpersonal skills

Education

High school diploma

Two-year degree

Tools

CMS

ETA

Cisco systems

Job description

Department of Economic Development in Jefferson City, MO is seeking an Administrative Assistant to provide complex administrative support for the CDBG Program Manager and to backstop Financial, Compliance, and Community Engagement & Planning teams.

The role requires meticulous records management, proficient Microsoft Office skills, and strong communication. Salary ranges from $41,000 to $44,000 with potential pay differentials based on credentials.